Category Archives: Campus Announcements Archive

Campus Announcements Archive

CNN Town Hall today

Today, Jan. 25, Drake will host the CNN Democratic Presidential Candidate Town Hall in Sheslow Auditorium, which will be broadcast live. This event provides an excellent opportunity for Drake to once again be featured as a leading center of political discourse and deliberation.

As a campus community, we will be in the national spotlight, offering us a chance to demonstrate our collective commitment to respectful and civil discussion of current events and public policy issues. In addition to CNN, we will have hundreds of national and international media outlets on campus. Please be aware that your words and actions reflect on the Drake community as a whole.

The Town Hall will affect a number of spaces on campus, as detailed below.

Parking
Today, Lot 16 (Olmsted parking lot) will be reserved for those attending the forum. In addition, a few parking spaces in Lot 13 (just south of Forest Avenue by Wifvat Plaza) will be reserved for satellite trucks.

Street Closures
From 2 p.m. today until midnight, the following streets will be closed to traffic:

  • 25th Street, between University Avenue and Carpenter Avenue (including the west sidewalk, which will be closed to pedestrians)
  • Carpenter Avenue between 25th and 27th

Building Access
Beginning at 2 p.m. today a number of buildings will be accessible only to those with approved credentials:

  • Old Main will require credentials beginning at 2 p.m. All personnel will be required to leave the building by this time.
  • Sheslow Auditorium will require credentials all day on Monday.
  • Howard Hall will be closed at 2 p.m. on Monday.

We apologize for any inconvenience and urge you to plan accordingly.

—Joe Lenz, Interim Provost

Campus Announcements Archive

Purchasing printer paper

Paper for printing and copying is included in the per impression charges for the multi-functional devices (MFD) and printers on Drake’s campus. So when you order paper from OfficeMax/Depot for these machines, please use FOAPAL 100000-4820-70000-206, rather than your individual department number. We have included common white paper sizes as well as popular 20# colored paper on the Sustainable Print Program Shopping List for Drake, found on the OfficeMax site (see instructions below). If you require special paper that is not on this list, please use your department budget FOAPAL number.

To order paper from the approved list, go to www.officemaxsolutions.com and click on:

  1. “Create New Office Product Order”
  2. “Continue”
  3. “Shopping Lists” (should just pop up but if not, click on “Shopping Lists”)
  4.  “Sustainable Print Program Paper”
  5.  Triangle on the “FOAPAL 21 Digits for this Order” drop down
  6. Choose FOAPAL 100000-4820-70000-206, or type it in

Please review these processes with others in your area who order paper. Thank you.

—Submitted by Caron Findlay, Director, Purchasing and Business Services

Campus Announcements Archive

Temporary campus ban on hoverboards

As we have all been made aware in recent weeks there are numerous reports of hoverboards overheating and catching fire. Many U.S. airlines have now prohibited the transport of hoverboards, and Amazon has decided to stop shipping many models. Until a time that the safety standards of these devices are improved, Drake has decided to institute a temporary ban on the use, possession, and storage of hoverboards. The ban applies to campus as well as Drake-owned real estate properties.

Thank you for your understanding as we work to keep our campus safe. If you would like additional product safety information on hove boards, view this statement from the Chairman of the U.S. Consumer Product Safety Commission.

—Submitted by Venessa Macro, Chief Administration Officer

Campus Announcements Archive

Update to Drake email

Attention: The look of the Drake email log on page is changing! Shortly after 10 p.m. on Saturday, Jan. 16, the new look will take effect. An exact screenshot of what the new log on page will look like is below (first photo: horizontal mobile log on page; second: vertical mobile long on page; third: desktop mobile long on page). Drake Technology Services is responsible for this change in an effort to provide secure email authentication. Please contact the Drake Support Center at x3001 for email authentication issues.

Here is the link access your Drake email: https://outlook.com/drake.edu

O365-Login-Mobile-Landscape
Mobile email page
O365-Login-Mobile-Portrait
Mobile Log on Page (vertical)
O365-Login
Desktop Log On Page

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

—Submitted by Chris Mielke, Lead—ISS Infrastructure Services

Campus Announcements Archive

Prudent purchasing

It is always a good idea to attempt to negotiate shipments to be Free on Board (FOB) Destination, freight paid by the vendor, and not charged back to Drake. This equates to free shipping. You can let them know that we are a nonprofit, typically do not pay for shipping, and cannot have the responsibility for the shipment while in transit. This works particularly well for capital equipment purchases. I can help you to negotiate with any of your vendors on this aspect. You may be surprised how much you can save on shipping costs simply by asking.

—Submitted by Caron Findlay, Director, Purchasing and Business Services

Campus Announcements Archive

Changes to mileage reimbursement

Drake reimburses mileage for use of personal automobile by employees for actual miles driven during business travel. The reimbursement rate is based on the current standard mileage rate issued by the Internal Revenue Service.

Please note that the IRS has recently issued the 2016 standard mileage rate. Effective Jan. 1, 2016, the standard mileage rate is $0.54 per business mile driven, down from 57.5 cents in 2015.
The standard mileage rate is evaluated annually by the IRS and is based on an annual study of the fixed and variable costs of operating an automobile.

If you have any questions regarding the reimbursable mileage rate, please visit the IRS website at www.irs.gov/Tax-Professionals/Standard-Mileage-Rates or contact accounting at accounting@drake.edu.

—Submitted by Andrea McDonough, Senior Administrative Services Specialist

Campus Announcements Archive

Beware fraudulent calls

Drake staff members have received a number of fraudulent calls in the past several months with a caller attempting to sell them toner or to obtain P-Card numbers to buy toner. They know enough about our program and names of individuals on campus to appear as though know what they are talking about. Please do not give out your P-Card number to anyone over the phone for toner or anything dealing with Multi Functional Devices or printers. All supplies are included in our current contract so we do not buy them separately. Please also transfer all calls to me in regard to toner purchase requests. The caller will likely hang up before they are transferred as they are scams. Thank you!

—Submitted by Caron Findlay, Director, Purchasing and Business Services

Campus Announcements Archive

Martin Luther King Jr. Day, Jan. 18

In honor of the Dr. Martin Luther King holiday, campus buildings will be operating on a holiday access schedule. Faculty, students, and staff will need their Drake Card (ID) to access those buildings they are authorized to enter throughout the day. Cowles Library, Carnegie Hall, and Athletics facilities are on a separate schedule and not affected by this holiday closing.

—Scott Law, Director, Drake Public Safety

Campus Announcements Archive

Policy update

A change has been made to the existing University Closings, Delays, and Class Cancellations policy to recognize that when classes are cancelled, conditions are such that travel is difficult. Situations may vary based on where someone lives and proximity to plowed roads or public transportation. In those cases where classes are cancelled, but offices remain open, we want to ensure that employees are able to make decisions about personal safety without having to unduly worry about taking a vacation or personal day.

The updated policy is posted on the University-wide policy website for your review. Please forward comments and concerns regarding the policy to dupolicies@drake.edu. In keeping with the policy on Policy Development, Approval and Communication, the comments will be submitted as a part of the president’s review and approval process.

You can view the existing (not updated) policy here.

—Submitted by Andrea McDonough, Senior Administrative Services Specialist