In an effort to better target communications to both internal and external audiences, ITS and University Communications and Marketing are collaborating to expand myDrake. This team has been developing an internal website (intranet) to house campus-facing information securely, and provide an easier path to navigate to forms, instructions, department news, and other key information for the Drake community. This internal website (intranet) is built on the same platform as the myDrake campus portal and the new navigation page will become available from myDrake on the evening of Sept. 23.
A new link called Department Sites will be added to the Campus Resources section of myDrake and will initially take you to existing departmental sub-sites on www.drake.edu. ITS will be working with departments to move selected content into the new internal website and out of www.drake.edu.
If your department would like to volunteer to be an early adopter, please reach out to Jeff Regan at firstname.lastname@example.org.
— Carla Herling, ITS
Drake University made a change to its travel program earlier this spring switching to Direct Travel as its new travel management partner for all non-athletic departments. Drake Universityand Direct Travel have been working closely over the past few months to ensure a seamless transition with minimal impact to our travelers and overall travel program.
As the University begins to allow some travel again, we wanted to take this opportunity to outline how to get set up with Direct Travel.
A few items to note:
- Existing travel profiles including preferences, loyalty numbers, unused tickets, etc were transferred to Direct Travel
- The phone number is still 877-263-2550
- New agent support email address: email@example.com
- New Direct Travel Itineraries (Direct2U)
Online Booking Tool
Drake University is using Etta powered by Deem as its online booking tool. Etta provides business travelers an effortless and modern booking experience including enhancements like Deem’s innovative Travel SafetyCheck which presents hotel neighborhood safety scores as well as current and historical COVID related information in the selected area. Setting up your Direct Travel profile is easy! Just follow these simple steps. Watch the training video for step-by-step instructions on how to book your first trip!
In the coming weeks, we will continue to share information about our travel program, so stay tuned. In the meantime, if you have any questions or comments, please feel free to email firstname.lastname@example.org.
— Heather Winslow, Administrative Services Specialist
Grab your walking shoes and join the All Staff Council in walking the Bulldog Mile every Friday at noon from Oct. 1–Nov. 19.
It’s simple: show up at the start of the Bulldog Mile (sidewalk southeast of the Olmsted Center) and follow the signage and large blue paw prints while enjoying the fresh air and a conversation with a colleague. An ASC committee member will greet you (weather permitting), and walk the Bulldog Mile with you. We look forward to seeing you there!
— Sydni Jennings, Dean’s Office, CPHS
If you have been monitoring our updates, you already know that the task force has been busy examining options for staff policies addressing remote work and flexible work arrangements. The task force is currently putting its recommendations in writing and finalizing some related draft documents. At present, the task force remains on track to complete its work in the first week of October.
From the perspective of the task force members, this has been a really interesting journey, but not necessarily an easy one. We are trying to think about a post-crisis landscape, while we still navigate through the existing pandemic. We also recognize that Drake is a complex organization and options that may work beautifully in one unit may not be feasible in another. We do not want to make recommendations that are so broad that they are useless, yet they cannot be so specific that they lack the flexibility to be applicable across the institution.
The task force has come to appreciate that Drake made some adjustments—and possibly even some compromises—during the darkest days of the pandemic because we had to. In examining practices for long-term adoption, we must apply a different lens. For purposes of the task force’s work, we have focused on sustainable change and modernization of how the institution can manage and engage staff.
Nevertheless, the task force is optimistic about what lies ahead. “From the survey results to industry articles, it is clear that employees desire increased flexibility and autonomy in determining how they accomplish the tasks of their role. While this requires a needed shift to assessing performance based on productivity versus presence, I believe we can collectively excel,” observes task force member Andy Verlengia, director of Alumni Relations.
In the end, we hope our hard work and recommendations will help the institution take an important and lasting step forward. We would like to think that this is an example of positive change and meaningful collaboration stemming from a most challenging time—a silver lining for both the institution and its staff.
— Maureen De Armond, Human Resources
The Office of Campus Equity and Inclusion is glad to support faculty and staff affinity groups. Please see the following descriptions, schedules, and contact information for existing and emerging groups. If you are interested in starting an affinity group that aligns to further Drake’s stated institutional mission for diversity, equity and inclusion, please reach out directly to Associate Provost for Campus Equity and Inclusion Jennifer Harvey.
The AAPI Faculty and Staff Affinity group welcomes all AAPI faculty and staff to join. You will be able to connect and network with other AAPI faculty and staff on campus. Please come to our visioning meeting on Monday, Sept. 27, at 3:30 p.m. We will meet outside at the covered space just east of Colliers-Scripps to determine how we can support the AAPI campus population. We will plan meetings and events based on what serves AAPI faculty and staff best. Please contact Maureen Yuen (email@example.com) with any questions and also if you are unable to attend the meeting but wish to be included in AAPI Affinity communications and future events.
The Black Faculty and Staff Affinity group welcomes all Black faculty and staff to join us for our virtual Brown Bag Lunch Fellowship on Microsoft Teams. You will be able to connect and network with other Black faculty and staff on campus. We will meet on the first Friday of each month starting Oct. 1. We will hold space between 12 and 1:30 pm. You may join us from 12 p.m. to 1 p.m. or 12:30 p.m. to 1:30 pm or anytime in between. To receive a Teams invite, email firstname.lastname@example.org.
The Jewish Affinity group: Shalom and welcome to a new school year at Drake! Jewish faculty staff are welcome and encouraged to join Drake’s Faculty and Staff Jewish Affinity Group. The group supports each other—and Jewish students on campus—at many times of the year. In the past, Jewish faculty and staff have noshed together on bagels, enjoyed Shabbat dinner and Passover Seders with Drake Hillel, and more. Affinity group members will also be on our email list for future communications. Please email Lilianna.email@example.com to join our group.
The Latinx Affinity group is a space for LatinX faculty and staff to get to know one another socially and provide support for each other. We will be planning an outdoor gathering later this fall. Please email firstname.lastname@example.org to be included on our distribution list and to get information about our fall gathering. We also have a Facebook group, please click here to join.
The Office of Campus Equity and Inclusion is particularly interested in exploring whether faculty and staff with disabilities and/or who identify as lgbtq+ would like to form an affinity group to provide mutual support and connection. Please reach out directly to Jennifer Harvey if you would be interested in facilitating such a group.
— Jennifer Harvey, Campus Equity and Inclusion