Due to the University closing at noon on Nov. 23, most campus buildings will be locked at 1 p.m. Card access will still allow you to enter your authorized buildings; they will just be locked to the general public. Regular door schedule will resume on Sunday, Nov. 27.  Please contact Public Safety (515-271-2222) if you have a door access emergency during this time. Feel free to email studentservices@drake.edu if you have a general (non-emergent) card access question or concern.

Happy Thanksgiving!

—Sara Heijerman, Campus Card Office

Are you developing or revising University policies? If so, consult the Policy Development, Approval and Communication policy on the University-wide policy website. There are tools to help in the development process including Policy Development Procedures, a Policy Template, and a new form recently added, Policy Development Process. Watch for changes in a new policy library in the spring.

—Andrea McDonough, Finance and Administration

On Thursday, Nov. 10, Parking Lot 10, the lot on the southwest corner of Forest Avenue and 25th Street (north of the Harmon Fine Arts Center), will be closed so that work can be performed in the area. Commuter parking is available directly to the east in Lot 1.  Thank you for your cooperation.

—Venessa Macro, Chief Administration Officer

During the last month, in recognition of National Cyber Security Awareness Month, ITS shared information about identifying and protecting yourself from phishing emails. Now, here’s a chance to see what you’ve learned and help you better protect yourself from online threats such as identity theft and fraud—both on campus and off.

Later this week we are re-launching phishing simulation training. A phishing simulation email will be randomly sent out to 500 faculty and staff members. If you receive the email and click through the link, you’ll be sent to an informational page. If you receive an email you suspect is phishing, simulated or not, please forward it as an attachment to informationsecurity@drake.edu.

Participating in training like this is an effective and risk-free way to learn about the dangers of phishing and help protect individual and campus data. If you have questions or concerns, please contact informationsecurity@drake.edu. To learn more about IT security, please visit our blog at its.drake.edu/category/security-blog/. And don’t forget to enter the ITS phishing contest at its.drake.edu/phish!

—Peter Lundstedt, Information Security Manager

Please note the following schedule for check processing to accommodate the holiday break:

• All check requests are due to Accounts Payable by the end of the business day, Friday, Dec. 16.
• For requests received by the above deadline, checks will be processed and available after noon on Tuesday, Dec. 20. This will be the last check run before the holiday.
• The accounting office will be closed during the holiday break. Normal check processing will resume on Wednesday, Jan. 4.

Thank you for your help in coordinating to ensure we meet all needs during the upcoming season.

Please contact Accounting at ext. 2125 with any questions you may have.

—Jeni Baugher, Accounting

University Risk Management and Insurance Association (URMIA) has developed a number of free risk management webinars to help bring information about the value of risk management to our campus during Risky Business Week. Drake is a member of URMIA and as such, all faculty, staff, and students can register to take the free risk webinars below. Consider participating on your own or in a group (discussion group, lunch and learn, etc.).

Risk Management Week Webinar Schedule
Visit the links below for times, speaker information, and additional resources for each webinar. To sign up for all five, click “Product Bundles.” To register for the webinar(s) individually, click below.

Monday, Nov. 7, 12:30–1:30 p.m.
Who’s That? Managing Volunteers on Campus

Tuesday, Nov. 8, 12:30–1:30 p.m.
 Drones: An Update on the 2016 FAA Regulations and How This Affects Your Institution

Wednesday, Nov. 9, 12:30–1:30 p.m.
Managing Food Allergies in Higher Education

Thursday, Nov. 10, 12:30–1:30 p.m.
ERM: It’s Not a Solo Gig (or How to Use a Risk Committee Effectively)  

Friday, Nov. 11, 12:30–1:30 p.m.
TCO & TCOR: Where Facilities Meets Risk Management

You’ll find full descriptions of each webinar on the register page.

(NOTE: when you register, it will look like you are placing an order, but the webinars are free so $0 will show on the order form.) If you have any problems registering, contact Donna Blunck at x3116.

—Submitted by Donna Blunck, Director, Risk and Insurance

Between Nov. 1 and Dec. 1, ITS is holding a Phishing Derby, a contest where faculty, staff, and students can take a quiz to learn more about how to identify phishing emails and fraudulent websites. Taking the quiz enters you for a chance to win a Bluetooth speaker or headphones. Visit its.drake.edu/phish to enter starting tomorrow.

Watch for information in the Nov. 7 OnCampus about the PhishMe phishing simulation scenario we’ll be sending out later that week. Receiving emails that look like phishing but cause no harm is an effective way to educate about the dangers of fraudulent emails without any actual risk.

The goal of these ITS initiatives is to empower campus to be able to keep both their personal data and our institutional data secure.

Learn more about IT Security at our ITS Security blog at its.drake.edu/category/security-blog/

—Carla Herling, ITS

The Office of Institutional Research and Assessment (OIRA) wants to let campus know that while the Databook isn’t available yet, we are working diligently to bring it to you. Drake’s Databooks provide a wide variety of information about the population characteristics of students, faculty, and staff. After many discussions with senior leadership and other campus constituents, OIRA is updating the Databook format so it will be more dynamic and allow you to mine for the data you need. Due to the work on this new, improved Databook, what will be available on OIRA’s Databook page this year will be sparser than in the past.  We still anticipate having the basic information online and available before Nov. 1, with faculty information to be added around Nov. 15. (Faculty data isn’t collected until Nov. 1.) Thank you for your understanding as we work to bring you the best data for your decisions.

—Christine Marchand, Office of Institutional Research and Assessment