I have been in the role of Deputy Provost for three months now, and I am almost beginning to wrap my arms around the job and what it entails. I want to use a bit of space here, to help faculty know how my office can support them, what my priorities are, and how I’ll be managing communication streams.

This role combines much of the work done so excellently by Art Sanders as associate provost and Craig Owens as director for teaching excellence. As such, my office tackles faculty development and support across the areas of teaching/pedagogy, scholarship/creative activities, university-wide service, and work-life integration. I’ve already, this fall, had the honor of welcoming and orienting our new faculty, as well as chairs new to their roles in their departments. I have a small part of Keith Summerville’s role as deputy director of enrollment management in that I am working with our deans and graduate council to develop some strategic enrollment goals and plans around our graduate offerings, and sometimes, to my delight, Annie and her team ask for my help in representing Academic Affairs at undergraduate admissions events.

The other half of the role involves what I’m calling strategic initiatives. To my mind, this includes all the ways that we deliver on our core mission and vision from key parts of our curriculum (FYS, J-Term, AOIs, and Honors) to the ways we approach foundation and grant support as faculty and as an institution.

Of course there are intersections to these roles, and much of the faculty development around pedagogy that I have planned is in direct response to the findings that DCAC has shared me with around how we deliver our AOIs and what I’m learning from my engagement with Kevin Saunders and his team in OIRA regarding student perceptions of their educational experience.

As you have needs, thoughts, and ideas about all of these areas, please feel free to reach out to me.

A word about communication. For the most part, I will be using OnCampus to highlight development and grant opportunities (I will also place them on the University calendar). In order to avoid flooding folks with emails, it feels important to have a central place to access information—and OnCampus works well. Every Tuesday, I’ll have a Deputy Provost 2:10—two items that should take you around 10 minutes (at most) to engage.

As October progresses, the website for my office will be up-to-date, and these 2:10 messages will also be posted there. For smaller groups of faculty (those engaged in reading groups and the like) I will send emails with reminders/zoom links/details. Please get used to checking OnCampus for important announcements and information from the Deputy Provost’s Office.

Finally, Nicki Kimm will be joining the office as administrative support specialist, on Oct. 4. You’ll often hear from her, on my behalf, in scheduling and wrangling and assembling folks for meetings. Now, have a good rest-of-your-Tuesday!

— Renee Cramer, Deputy Provost

As we near the mid-term, those of us who haven’t yet explored BlackBoard Ultra’s gradebook function will want to do so. The gradebook in Ultra is significantly different from previous iterations—and it takes a bit of getting used to. This is true in terms of how items are weighted or categorized, and in terms of how the gradebook connects to Banner for grade submission.

Please remember that information about this transition, specifically to creating tests and assignments and using the assessment tools and gradebook, can be found on pages 15–18 of this guide. You can find more resources on the BlackBoard learning site, linked to from ITS.

Another area of technology stress that many faculty are encountering, comes with the various changes in and quirks of the LockDown Browser.  There are some excellent reasons to use this technology—and some excellent reasons not to—and I hope we can have some extended campus conversations about those bigger questions as the semester goes on. When faculty do choose to use this tool, though, for whatever reasons, it is especially important to use best practices for building an online exam, as well as best practices for distributing that exam. It can also be helpful to provide students with information tailored to them as the users of LockDown Browser often have questions that faculty might not be readily able to answer.

Remember, too, our Instructional Technology experts are ready to help with your pedagogical needs. The ITS Ticketing System is the best (most efficient, fastest) way to get a request to the team.

— Renee Cramer, Deputy Provost

If you manage a Drake University-affiliated social media account, consider auditing the managers who have access to that account. It is general practice to do so at least twice a year to account for turnover and students graduating. Make sure all admins are currently employed at Drake University.

If your account does not allow for admin access (i.e. Twitter or Pinterest), then consider changing the password and updating relevant managers.

The Office of University Communications and Marketing maintains a social media directory for every Drake University-affiliated social media page. Take a look around to see which departments have pages, follow them, and invite your friends to follow along: news.drake.edu/social-media-directory.

Contact us if your department page has changed, you would like help with page branding, or you have lost access to an account.

— Niki Smith, University Communications and Marketing

Drake Football will host Faculty and Staff Appreciation Day Saturday, Oct. 9, during its game against Dayton at Drake Stadium. Kick-off is set for noon.

Each faculty and staff member can receive up to four complimentary tickets and can purchase additional general admission tickets for just $5. Redeem your complimentary tickets.

For more information on all of our fall Faculty and Staff Appreciation Days visit DrakeTix.com/facultyandstaffdays.

— Aimee Lane, Athletics

Drake faculty and staff use Duo MFA to access campus information securely. Duo has just redesigned the Duo Mobile app to improve your overall authentication experience.  With the launch of this new version, you’ll find an updated look and feel and better accessibility.

The release schedule of the new version of Duo Mobile (4.0.0) :

• For iOS: Oct. 11–18, 2021.
• For Android: Oct. 11–15, 2021.

The timing of this release is not controlled by Drake and Duo users will be able to upgrade from the Apple App Store or the Google Play Store.

If you have automatic app updates enabled on your device, your Duo Mobile app will be upgraded once it’s available.

Major changes in Version 4 of Duo:

• The Duo prompt now verifies which system you’re logging into as part of the prompt.
• The approval and deny buttons have swapped positions.

Need more information on using Duo? Visit the IT service portal or watch this video from Duo: Introduction to the Redesigned Duo Mobile Version 4 Application.

—Jeremy Calvert, ITS