Category Archives: Strategic Updates Archive

Standing for Justice

The following message was sent from President Martin to the campus community on Monday, June 1.

Dear colleagues and students,

George Floyd died one week ago today, handcuffed and pinned to the ground by Officer Derek Chauvin of the Minneapolis Police Department. The video of the arrest shows Officer Chauvin with his knee on Mr. Floyd’s neck while Mr. Floyd pleads with the officer, telling him that he is in pain and that he cannot breathe, before he calls out for his mother. Officer Chauvin kept his knee on Mr. Floyd’s neck for more than two minutes after Mr. Floyd became non-responsive.

Mr. Floyd was pronounced dead at the Hennepin County Medical Center a little over an hour after he was first approached by Minneapolis police officers. He was forty-six years old. He was a son, a brother, a friend, the father of two daughters, and a grandfather to a three-year-old girl. He died telling Officer Chauvin, “I can’t breathe.” He died saying to Officer Chauvin, “please, please, please.” He died calling out to his deceased mother.

Officer Derek Chauvin has been charged with third-degree murder and second-degree manslaughter, and he and the three other Minneapolis police officers involved in Mr. Floyd’s death have been fired. While it is commendable that these actions have been taken, it remains heartbreaking and infuriating that Mr. Floyd’s pleas were met with such callous disregard by Officer Chauvin and his fellow officers. This is made all the more heartbreaking and infuriating by the fact that Mr. Floyd is not the first Black man to die while telling a police officer, “I can’t breathe.”

We can and we must do better. This is required of every single one of us and every single institution in this country. Justice demands that we all do our part to confront and overcome the legacy of bigotry that motivates an Officer Chauvin to put his knee on Mr. Floyd’s neck and keep it there as Mr. Floyd’s life is extinguished.

This institution and its people – faculty, staff, students, and alumni – have worked and will continue to work to stamp out bigotry and intolerance, to make our campus and our communities welcoming and safe for all. Indeed, we demonstrated our willingness to be in this fight together nearly two years ago with the Paint It Black movement. Drake University is committed to equity and inclusion and we will – through education, scholarship, service, and advocacy – strive to be part of whatever it takes to ensure that the right to life and liberty is not denied to anyone because of the color of her or his skin.

Sincerely,

Marty

All In giving challenge postponed

At Drake, we are committed to equity and inclusion on our campus and in our communities. This is a painful and challenging time, and our priority is helping support students, faculty, staff, and all who are part of the Drake family. For that reason, we are putting the All In 24-hour giving challenge on hold. We look forward to launching this campaign when the time is right; for now, we encourage you to take care of yourself and those around you. We are all in this together.

CARES Act Student Emergency Grant Application

The following message was communicated to campus in a COVID-19 Update on May 14, 2020:

Drake University will receive funding through the CARES Act to provide emergency grants to students. Per the direction of the U.S. Department of Education, these grants can only be used for student “expenses related to the disruption of campus operations due to coronavirus, such as food, housing, course materials, technology, health care, and child-care expenses.” The Department of Education has explicitly prohibited using the grant dollars to compensate a student for lost income due to their or another’s loss of employment.

You may be eligible for this funding if you meet all of the following criteria:

  • You are eligible to receive federal student aid as either an undergraduate or graduate-level degree-seeking student. Eligibility must be confirmed through submission of your 2019–2020 or 2020–2021 FAFSA;
  • You were enrolled in coursework in the spring 2020 semester, and that coursework is not part of a program that is offered entirely online; and,
  • You incurred eligible expenses caused by the disruption to campus operations.

Students who meet the above criteria must complete the CARES Act Student Grant Application to be considered for these federal funds. Applications will be reviewed on an on-going basis and funds will be distributed until they are exhausted. Completing an application does not guarantee that a student will receive funds. As part of the application, students will be asked to substantiate their reported eligible expenses. The maximum amount of assistance a student may receive from this funding is $6000.

Drake University will provide these federal funds to students as quickly as possible, while adhering to the U. S. Department of Education’s guidance. To apply, complete the CARES Act Student Grant Application.

If you have questions as you complete the application, please review the FAQ on this topic at https://www.drake.edu/coronavirus/students/faq/cares-act-faq/, email covid19@drake.edu, or call (515) 271-2353.

Please visit drake.edu/coronavirus, which houses a repository of campus updates and messages pertaining to the COVID-19 pandemic, and also provides answers to many frequently asked questions.

Message from the Provost: Thank you to SOE leaders

During a time of transition and uncertainty, I am most grateful to recognize two extraordinary leaders within the School of Education.

First, let me recognize the extraordinary leadership of Randy Peters. When first asked to serve as dean, bridging the gap of transition, Randy was reluctant. Not because he was afraid of the challenge, but because he thought of the qualifications of all of the other leaders with whom he serves. His humility and grace, his ability to think strategically along with thoughtful understanding of his colleagues and the School, and his unwavering servant leadership were absolutely what the School needed. Dean Randy Peters is a leader among leaders.   

This week marks a new chapter in the life of the School of Education and Drake University. Welcome, Dean Ryan Wise, on your first official week of deanship. In this extraordinary time, you have already demonstrated extraordinary leadership through your commitment, deep understanding, and passion that give all of us optimism and confidence for the future of the School.

With my sincere gratitude,

Sue Mattison, Provost

Bulldog Plaza and additional streetscape elements to be added this summer

Thanks to generous donations from the Lees’ family, Nellis and Coolidge families, Polk County Supervisors, and Wells Fargo, work will begin this summer on a new plaza in front of Old Main. As you can see from the conceptual images below, the plaza will feature a bronze bulldog statue in the likeness of Griff. 

Also, the area will feature new landscaping and hardscape that will welcome families to campus on the path toward The Office of Admission at Cole Hall. 

The bulldog statue is positioned in a way to create a unique photo opportunity for visitors and the campus community with the bell tower of Old Main in the background. The new plaza work is anticipated to be completed in July 2020.

— Michelle Huggins, Facilities Planning and Management

Reminder: Temperature self-monitoring and face mask requirements

As a reminder, Drake University is requiring temperature self-monitoring for faculty, staff, and students who come to campus. Additionally, those who come to campus, including visitors, are required to wear a mask inside University buildings, and also expected to do so on University grounds when they are within six (6) feet of others. 

The University provides essential employees in Facilities, Mail, Public Safety, and Student Life with masks; other Drake employees have the option to choose from a University-provided mask (as supplies last) or one they already own. In addition, residential students still residing in Drake residence halls are required to wear masks while in common areas on campus. The University has provided one reusable cloth face mask to each residential student.

The University will not provide non-residential students or visitors with face masks. These individuals are encouraged to acquire a face mask from another source. These masks can be purchased from various vendors, or be homemade following the CDC or Iowa Department of Public Health guidelines. A YouTube video of the Surgeon General making a version of the mask that does not require sewing can be found here.

This process is not because of any case or concern specific to the University, but rather is in accordance with directive from the Iowa Department of Public Health (IDPH) and Polk County Health Department (PCHD). Thank you for adhering to these requirements in an effort to help minimize the spread of COVID-19 and protect the health and safety of the Drake community.

Read complete details of these guidelines.

Employee retention credit program

Congress recently passed the Coronavirus Aid, Relief, and Economic Security (CARES) Act to address the significant economic impact of the pandemic. Drake University has continued to provide full compensation to individuals who are available to work but don’t have enough work available to fulfill their regularly scheduled hours. The CARES Act now offers Drake the opportunity to receive a tax credit for the provided compensation for those non-worked hours.

What should employees do first?
First, contact your manager to find out if there is work available for you to do. The work may include helping your own department or another area with a project that needs assistance. Leaders of each area have been asked to identify projects where additional resources would be welcomed, so consider these as you have time available. If you’re assisting another area simply record those hours on your timesheet as time worked.

I’m not working my full schedule—what should I do now?
In order to qualify for the tax credit Drake needs employees to track the hours they are being paid for time they’re available to work without having work to complete. Even recording small amounts of time is helpful in securing the credit. Exempt employees may record time in increments of one hour and non-exempt employees may record time in 15-minute increments.

  • Non-exempt employees will record the hours in the new Employee Retention Credit area of the bi-weekly timesheet.  Submitted time will count as “worked hours” for purposes of compensation.
  • Exempt employees will record the hours in the new Employee Retention Credit area of the monthly time report. The monthly time report is located on the left margin of the home page of myDrake and is used to track use of vacation, personal leave and sick time. The report is to be submitted by the 15th of the next month following each month’s end, and managers are to approve it by the 20th of the month. A quick reference guide is available for employees and managers.

What time qualifies for the credit?
Compensation that qualifies are any wages paid to employees for time they are not providing services as a direct result of COVID-19.  Time for vacation or sick leave does not qualify, even if as a result of the virus. 

How does this information help?
Employees are expected to submit this information to assist Drake in qualifying for the federal tax credit. The credit allows Drake to receive a credit against employment taxes for retaining employees during the COVID-19 pandemic. The credit will improve Drake’s financial situation, which benefits all faculty, staff, and students as we continue to achieve our important mission.

Questions may be directed to the HR Partner who supports your group or to the Drake HR email at drakehr@drake.edu.

— Mary Alice Hill, Human Resources

Fiscal year 2020 vacation use extension

The COVID-19 pandemic has disrupted many activities, including the cancellation of vacation plans due to travel and event restrictions. It’s unknown when travel and gatherings may be resumed and there is limited time remaining to use FY20 vacation time. Given these unusual circumstances, Drake is extending the timeframe to use FY20 vacation to September 30, 2020.

How it will work:
In July any remaining FY20 vacation time will be loaded into the system in a field called FY20 Vacation Extension. The time will be available to be taken through September 30, 2020.

  • Non-exempt employees will record use of the time in the FY20 Vacation Extension area of the bi-weekly timesheet.
  • Exempt employees will record the use in the FY20 Vacation Extension area of the monthly time report.

Any remaining time will expire as of October 1, 2020. Drake does not provide payment for unused vacation or other forms of leave at the end of employment.

FY21 Vacation 
The FY21 vacation time will be loaded into the system in July and will be available to use through June 30, 2021. Any remaining FY20 vacation time should be taken prior to using FY21 vacation. FY21 vacation is to be recorded in the usual Vacation field of the timesheet or monthly time report.

Continue to work with your manager to schedule your vacation to enjoy upcoming time off to relax and recharge.

Questions may be directed to the HR Partner who supports your group or to the Drake HR email at drakehr@drake.edu.

— Mary Alice Hill, Human Resources

Important commencement announcement from President Martin

Watch the video for an announcement from President Martin regarding May 2020 commencement.

A virtual commencement celebration is scheduled for May 16 – Save the date!

The following message was sent via email from President Martin to May 2020 graduates on April 14.

Drake University will hold a virtual commencement celebration on May 16 to recognize and commend graduates of the Class of 2020. In addition, graduates are invited to attend December 2020 commencement exercises in tandem with December graduates. 

The University is working hard to create a meaningful online experience that recognizes the many, well-deserved achievements of the Class of 2020. The specifics of the celebration are still being determined. Stay tuned for more details in the coming weeks, including a link to a virtual commencement web page. 

For now, mark your calendars for May 16 and invite your family and friends to tune in at any time and from any location (there will not be a specific start time) to celebrate this remarkable milestone.

For questions, see a list of FAQs regarding spring commencement.

Temperature self-monitoring and face mask requirements

In an effort to help minimize the spread of COVID-19, Drake will soon require temperature self-monitoring for faculty and staff who must come to campus, in accordance with the Iowa Department of Public Health (IDPH) and Polk County Health Department (PCHD). This new process is not because of any case or concern specific to the University. In Iowa, residential colleges and universities fall within the state’s definition of long-term care facilities for communal living as long as we have students staying in residence halls; as such, PCHD has directed that Drake University take additional steps.   

Beginning this Wednesday, April 15, all Drake University faculty and staff members (including sub-contracted employees) who must come to campus to perform their job functions will be required to measure and record their own body temperature from home or at one of several self-serve stations on campus for indications of a COVID-19 like illness. This step will be required before each work shift or work session on campus.

Additionally, PCHD directed that Drake faculty and staff who come to campus be required to wear fabric or cloth face masks. The University will provide essential employees in Facilities, Mail, Public Safety, and Student Life with masks; other Drake employees will have the option to choose from a University-provided mask (as supplies last) or one they already own. 

Students and visitors to campus (other than delivery drivers) are exempt from the temperature self-monitoring and face mask requirements.

See complete details of these new guidelines.