Category Archives: Strategic Updates Archive

Bulldog Plaza and additional streetscape elements to be added this summer

Thanks to generous donations from the Lees’ family, Nellis and Coolidge families, Polk County Supervisors, and Wells Fargo, work will begin this summer on a new plaza in front of Old Main. As you can see from the conceptual images below, the plaza will feature a bronze bulldog statue in the likeness of Griff. 

Also, the area will feature new landscaping and hardscape that will welcome families to campus on the path toward The Office of Admission at Cole Hall. 

The bulldog statue is positioned in a way to create a unique photo opportunity for visitors and the campus community with the bell tower of Old Main in the background. The new plaza work is anticipated to be completed in July 2020.

— Michelle Huggins, Facilities Planning and Management

Reminder: Temperature self-monitoring and face mask requirements

As a reminder, Drake University is requiring temperature self-monitoring for faculty, staff, and students who come to campus. Additionally, those who come to campus, including visitors, are required to wear a mask inside University buildings, and also expected to do so on University grounds when they are within six (6) feet of others. 

The University provides essential employees in Facilities, Mail, Public Safety, and Student Life with masks; other Drake employees have the option to choose from a University-provided mask (as supplies last) or one they already own. In addition, residential students still residing in Drake residence halls are required to wear masks while in common areas on campus. The University has provided one reusable cloth face mask to each residential student.

The University will not provide non-residential students or visitors with face masks. These individuals are encouraged to acquire a face mask from another source. These masks can be purchased from various vendors, or be homemade following the CDC or Iowa Department of Public Health guidelines. A YouTube video of the Surgeon General making a version of the mask that does not require sewing can be found here.

This process is not because of any case or concern specific to the University, but rather is in accordance with directive from the Iowa Department of Public Health (IDPH) and Polk County Health Department (PCHD). Thank you for adhering to these requirements in an effort to help minimize the spread of COVID-19 and protect the health and safety of the Drake community.

Read complete details of these guidelines.

Employee retention credit program

Congress recently passed the Coronavirus Aid, Relief, and Economic Security (CARES) Act to address the significant economic impact of the pandemic. Drake University has continued to provide full compensation to individuals who are available to work but don’t have enough work available to fulfill their regularly scheduled hours. The CARES Act now offers Drake the opportunity to receive a tax credit for the provided compensation for those non-worked hours.

What should employees do first?
First, contact your manager to find out if there is work available for you to do. The work may include helping your own department or another area with a project that needs assistance. Leaders of each area have been asked to identify projects where additional resources would be welcomed, so consider these as you have time available. If you’re assisting another area simply record those hours on your timesheet as time worked.

I’m not working my full schedule—what should I do now?
In order to qualify for the tax credit Drake needs employees to track the hours they are being paid for time they’re available to work without having work to complete. Even recording small amounts of time is helpful in securing the credit. Exempt employees may record time in increments of one hour and non-exempt employees may record time in 15-minute increments.

  • Non-exempt employees will record the hours in the new Employee Retention Credit area of the bi-weekly timesheet.  Submitted time will count as “worked hours” for purposes of compensation.
  • Exempt employees will record the hours in the new Employee Retention Credit area of the monthly time report. The monthly time report is located on the left margin of the home page of myDrake and is used to track use of vacation, personal leave and sick time. The report is to be submitted by the 15th of the next month following each month’s end, and managers are to approve it by the 20th of the month. A quick reference guide is available for employees and managers.

What time qualifies for the credit?
Compensation that qualifies are any wages paid to employees for time they are not providing services as a direct result of COVID-19.  Time for vacation or sick leave does not qualify, even if as a result of the virus. 

How does this information help?
Employees are expected to submit this information to assist Drake in qualifying for the federal tax credit. The credit allows Drake to receive a credit against employment taxes for retaining employees during the COVID-19 pandemic. The credit will improve Drake’s financial situation, which benefits all faculty, staff, and students as we continue to achieve our important mission.

Questions may be directed to the HR Partner who supports your group or to the Drake HR email at drakehr@drake.edu.

— Mary Alice Hill, Human Resources

Fiscal year 2020 vacation use extension

The COVID-19 pandemic has disrupted many activities, including the cancellation of vacation plans due to travel and event restrictions. It’s unknown when travel and gatherings may be resumed and there is limited time remaining to use FY20 vacation time. Given these unusual circumstances, Drake is extending the timeframe to use FY20 vacation to September 30, 2020.

How it will work:
In July any remaining FY20 vacation time will be loaded into the system in a field called FY20 Vacation Extension. The time will be available to be taken through September 30, 2020.

  • Non-exempt employees will record use of the time in the FY20 Vacation Extension area of the bi-weekly timesheet.
  • Exempt employees will record the use in the FY20 Vacation Extension area of the monthly time report.

Any remaining time will expire as of October 1, 2020. Drake does not provide payment for unused vacation or other forms of leave at the end of employment.

FY21 Vacation 
The FY21 vacation time will be loaded into the system in July and will be available to use through June 30, 2021. Any remaining FY20 vacation time should be taken prior to using FY21 vacation. FY21 vacation is to be recorded in the usual Vacation field of the timesheet or monthly time report.

Continue to work with your manager to schedule your vacation to enjoy upcoming time off to relax and recharge.

Questions may be directed to the HR Partner who supports your group or to the Drake HR email at drakehr@drake.edu.

— Mary Alice Hill, Human Resources

Important commencement announcement from President Martin

Watch the video for an announcement from President Martin regarding May 2020 commencement.

A virtual commencement celebration is scheduled for May 16 – Save the date!

The following message was sent via email from President Martin to May 2020 graduates on April 14.

Drake University will hold a virtual commencement celebration on May 16 to recognize and commend graduates of the Class of 2020. In addition, graduates are invited to attend December 2020 commencement exercises in tandem with December graduates. 

The University is working hard to create a meaningful online experience that recognizes the many, well-deserved achievements of the Class of 2020. The specifics of the celebration are still being determined. Stay tuned for more details in the coming weeks, including a link to a virtual commencement web page. 

For now, mark your calendars for May 16 and invite your family and friends to tune in at any time and from any location (there will not be a specific start time) to celebrate this remarkable milestone.

For questions, see a list of FAQs regarding spring commencement.

Temperature self-monitoring and face mask requirements

In an effort to help minimize the spread of COVID-19, Drake will soon require temperature self-monitoring for faculty and staff who must come to campus, in accordance with the Iowa Department of Public Health (IDPH) and Polk County Health Department (PCHD). This new process is not because of any case or concern specific to the University. In Iowa, residential colleges and universities fall within the state’s definition of long-term care facilities for communal living as long as we have students staying in residence halls; as such, PCHD has directed that Drake University take additional steps.   

Beginning this Wednesday, April 15, all Drake University faculty and staff members (including sub-contracted employees) who must come to campus to perform their job functions will be required to measure and record their own body temperature from home or at one of several self-serve stations on campus for indications of a COVID-19 like illness. This step will be required before each work shift or work session on campus.

Additionally, PCHD directed that Drake faculty and staff who come to campus be required to wear fabric or cloth face masks. The University will provide essential employees in Facilities, Mail, Public Safety, and Student Life with masks; other Drake employees will have the option to choose from a University-provided mask (as supplies last) or one they already own. 

Students and visitors to campus (other than delivery drivers) are exempt from the temperature self-monitoring and face mask requirements.

See complete details of these new guidelines.

Temporary COVID-19 Supplemental Paid Leave plan

In response to the COVID-19 pandemic, a Supplemental Paid Leave plan is now available to all benefit-eligible employees. This plan offers employees enhanced time-off benefits to be used for personal health situations or to care for children or other dependents as a result of the current pandemic. The plan is effective April 1, 2020.

View the full plan.

Read a list of FAQs regarding the plan and other time off provisions:

Q. How long will the Supplemental Paid Leave plan be in effect?
A. The plan is designed to address the immediate challenges posed by the COVID-19 pandemic and will be in effect until at least May 31, 2020. An end date will be determined when more is known about the evolving pandemic and associated public health risk.

Q. Do I have to use my vacation or personal leave first before applying for Supplemental Paid Leave?
A. No. Supplemental Paid Leave is available once sick leave accruals are depleted, regardless of whether you have vacation or personal time remaining. You do not have to use your vacation or personal leave before applying for Supplemental Paid Leave.

Q. I am a faculty member. How does the Supplemental Paid Leave plan apply to me?
A. The Drake University Faculty Short Term Disability Policy provides pay continuation when a faculty member is unable to work due to illness. In other situations, where circumstances related to the COVID-19 pandemic require time away, including to care for a family member, the Supplemental Leave Plan provides added paid time off options.

Q. How do I apply for Supplemental Leave?
A.  If you need to use supplemental leave for a qualifying situation, please complete the Qualtrics form.

Q. How do I record Supplemental Paid Leave on my timecard or monthly leave report?
A.  You and your manager will receive an email response following submission of your request to use the leave. Non-exempt employees will record the time off in the Supplemental Paid Leave area of the timesheet, and exempt employees will submit the Supplemental Paid Leave on the monthly leave report.    

— Mary Alice Hill, Human Resources

Virtual Admitted Student Days yield record participation

Admitted Students Day is a time where Bulldogs from every corner of campus come together, working to shine a spotlight on the incredible things that happen at Drake each day. Every year, their hard work pays off as high school students from across the world attend these visit days to find that Drake is the place they want to spend the next phase of their lives learning and growing.

This year, as a result of the COVID-19 pandemic, the University made the decision to recreate the experience online, allowing prospective students to attend remotely. On March 27 and April 3, Drake held its first Virtual Admitted Students programs. More than 450 students from over 30 states and 10 countries participated—a record for any group visit program!

During the virtual visits, potential new students and their families connected with Drake students, staff, and faculty to see a mix of live and pre-recorded content. Administrators answered students’ questions about financial aid, residence life, campus safety and health, and everything that makes Drake home. Professors from each college gave students a glimpse into academic life at Drake, including virtual classes, and students from all over campus filmed vlogs and campus tours.

Thanks to the adaptability and hard work from Drake students, faculty, and staff, the Admissions team in close collaboration with University Communications and Marketing, was able to virtually bring students helpful and engaging content designed to answer common questions and to replicate the information they would have received during an on-campus visit. Students who attended the virtual visit overwhelmingly described it as fun, welcoming, informative, and friendly.  

High school students didn’t ask to be making such a pivotal decision in the midst of such unprecedented global circumstances, but they are making the most of it, and so are we. We are #draketogether, and will continue to work together to bring the Drake experience to as many future Bulldogs as possible.

— Meredith Ponder, University Communications & Marketing

COVID-19 Novel Coronavirus: Latest updates

In response to the COVID-19 pandemic, University leaders are working diligently to ensure the health, safety, and well-being of our entire campus community. For the latest updates, please visit drake.edu/coronavirus. The website serves as a repository of information, including:

  • Campus messages from President Martin and Provost Mattison
  • Operational updates, such as building access and closures
  • FAQs pertaining to human resources, travel, Athletics, events, and student life
  • Guidance on teaching, learning, and working remotely
  • CDC resources and guidelines

In addition, stay connected through Drake’s social media accounts. To promote a sense of community, faculty, staff, and students are invited to engage with one another through Drake’s social content using the hashtag #DrakeTogether.

Coronavirus (COVID-19) preparations, update

Drake University continues to closely monitor the COVID-19 outbreak with careful attention to the impact it could have on campus. There are no suspected cases yet within the Des Moines metropolitan area, and Drake remains open and operational at this time. University leaders are planning for several possible contingency scenarios and will take appropriate action to ensure the health and safety of our campus community. Timely updates will be shared, when appropriate and if circumstances on campus or around the city change. In the meantime, please visit and bookmark the University’s web page devoted to COVID-19 information and resources: drake.edu/coronavirus/.