Category Archives: Campus Announcements Archive

Campus Announcements Archive

Parking on campus

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Drake Public Safety would like to remind students, faculty,  staff, and other members of the campus community that vehicles parked in University lots must be registered and have an official parking decal properly affixed to the inside of the vehicle. Vehicles without a visible, valid decal are considered unregistered and are subject to ticketing and/or towing. You may register up to two vehicles.

Vehicles may only be parked in clearly designated, legal parking spaces. Areas posted with signs restricting parking (handicap, service vehicles, loading zones, fire lanes, etc.) must be observed and complied with. Parking in any travel lane, taking up more than one parking space, blocking another vehicle, or parking on the lawn are all prohibited. Vehicles may not be parked in Commuter lots overnight. Parking regulations are in effect year-round, including breaks in the academic calendar and the summer.

—Scott Law, Director, Drake Public Safety

Campus Announcements Archive, For Staff Archive

Nominations for All Staff Council now open

Nominations are open for All Staff Council. Please take a few minutes to nominate yourself or others to serve on the All Staff Council. The nomination process will close on Friday, March 4, at 8 a.m.

The following committees and number of positions are open for election:
Communications: 2
Governance: 2
Recognition: 3
Special Event/Community Service: 2
Member at Large: 1

All nominated individuals will be contacted for confirmation that they wish to run and asked to provide a brief statement about why they wish to serve on the committee.

Click here to submit your nomination. (Link may be used multiple times for multiple nominations.)

—Chrystal Stanley, Academic Achievement Coordinator, Professional and Career Development Services

Campus Announcements Archive

Managed print update

Drake has selected two vendors to assess our printing environment and propose a full plan to refresh our current system. These vendors, along with a Drake representative, will tour all University buildings that have printing equipment on Feb. 19, Feb. 22, and Feb. 23 in order to map their placement. If you have questions, please contact caron.findlay@drake.edu.

—Caron Findlay, Director, Purchasing & Business Services

Campus Announcements Archive

Contracts reminder

Contracts for services or involving any activity on Drake property must be reviewed by Director, Risk and Insurance Donna Blunck to ensure sufficient insurance coverage and other contractual protections. Submit your contract to ducontracts@drake.edu with a message requesting insurance review.

Send signed contracts to ducontracts@drake.edu so the contract can be maintained in Drake’s central contract retention system. Exceptions to the central retention requirement include independent contractor agreements and agreements for transportation, hotels, or entertainment for one-time events at non-Drake locations. Those contracts are to be retained at the departmental level for a period of three years.

For more contracting information, including the policy governing who is authorized to sign contracts on behalf of the University, visit the Drake online contracting resource.

—Venessa Macro, Chief Administration Officer

Campus Announcements Archive

New policy on drones on campus

A new University policy, “Unmanned Aircraft Systems (Drones and Model Aircraft)” is posted on the University-wide policy website for your review. Please forward comments and concerns regarding the policy to dupolicies@drake.edu. In keeping with the policy on Policy Development, Approval and Communication, the comments will be submitted as a part of the president’s review and approval process.

—Submitted by Andrea McDonough, Senior Administrative Services Specialist

Campus Announcements Archive

Reassessing managed print at Drake

In fall 2015, Finance and Drake Technology Services (now Information Technology Services (ITS)) organized a committee comprising members from around campus to review the current state of managed print at Drake, which is currently contracted with Xerox. Managed print encompasses 100 leased Xerox multifunctional printing devices (MFD) and 70-plus University-owned non-Xerox printers such as HP’s.

After identifying managed print issues and opportunities for improvement, members of the committee attended presentations by vendors—pre-qualified as able to offer a viable solution—to assess their capabilities. The committee has narrowed the original group to two companies that will be asked to do an assessment of campus and submit a proposal: Laser Resources, Inc., and Marco. This assessment will include mapping printer locations, tracking number of prints per machine, and discovering any additional unmet needs from the current devices.

Following is a rough timeline for the other activities in this initiative.

  • February/March: Assessment and detailed financial proposal to Drake from the candidates, including a plan for machine distribution.
  • March/April: Committee evaluation of proposals and selection of the vendor. Contract awarded.
  • June/July/August: Install machines, train users, and ensure all software is working before the beginning of the fall semester.

Once a vendor is selected, all leased Xerox MFDs will be replaced, but not the University-owned printers. The new vendor will be responsible for providing all machinery, ink, and repairs as needed.

We will continue to update you as we move forward in the process. Feel free to contact Chris Gill (chris.gill@drake.edu) or Caron Findlay (caron.findlay@drake.edu) with any questions regarding this initiative.

—Submitted by Kristin Dunn on behalf of Chris Gill, CITO, and Caron Findlay, Director Purchasing and Business Services

Campus Announcements Archive

Allergen policy reminder

As classes get underway, it is important that the Drake community be reminded of a campus-wide policy that was introduced in the fall: In order to accommodate the needs of individuals with severe allergies that rise to the level of a disability, Drake may at times implement restrictions on allergens, including latex, milk, peanuts, and wheat (a full list of allergens can be found in the policy linked below). Such restrictions could include prohibition of certain food and drink in classrooms, residence halls, or other campus spaces.

At this juncture, no widespread restrictions are in place, so students, faculty, and staff may proceed as usual, unless otherwise notified. In the case that you are asked to abide by certain restrictions, we ask that you do so immediately and respectfully. Creating and maintaining a campus community inclusive of all is vital to ensuring every student, faculty member, and staff member feels welcome and safe at Drake. After all, we are all Bulldogs.

You may review the policy in its entirety here. For additional questions or concerns, please contact Michelle Laughlin, coordinator of student disabilities services, at michelle.laughlin@drake.edu or 271-1835.

—Submitted by Michelle Laughlin

Campus Announcements Archive

New classroom technology emergency number

In an attempt to improve response time for classroom emergencies, we have created a new classroom emergency phone number, ext. 3002. Calls to this number will receive top priority. Calls to the old classroom emergency line (ext. 3001, option 1) will still work, but we hope, this new system will help faculty return to teaching and learning with technology more quickly.

—Drake Technology Services