If you are interested in helping with this historic event April 28–30, please go online to check out our available opportunities. Questions? Contact Shannon Saunders at shannon.saunders@drake.edu. With your help, this will be another successful year for the Drake Relays!
—Shannon Saunders, Special Assistant to Athletic Director
Due to multiple events on campus and increased community presence for the Drake Relays, it is necessary to establish the following parking restrictions for Drake parking lots from April 24 to May 2. Please review the restrictions listed below—your cooperation is greatly appreciated.
Please note: All residential parking lots are still under 24-hour residential permit only restrictions.
Sunday, April 24– Monday, May 2: Reserved—No Parking: Lot #17 (Facilities, 27/Clark)— Reserved for placement and use as Relays athlete warm-up area.
Tuesday, April 26, 10 p.m.–Monday, May 2, 4 p.m.: Reserved—No Parking: Lot 18 South (Studio Arts) and Lot 18 North (West Stadium)
Wednesday, April 27, 8 a.m.–Sunday, May 1, 8 a.m.: Limited Parking—North half of Olmsted Lot #16
Thursday, April 28, 11 a.m.–Saturday, April 30, 6 p.m.: Parking Lots 1 and 2 will be pay lots (Drake Permits valid at no charge until 4 p.m. on Friday in Lot 1).
In addition, on Thursday, April 28, we will be reserving and monitoring lot 2 from 11 a.m. to 4 p.m. for the president’s inauguration.
City Street Closures
Thursday, April 28–Saturday, April 30: 27th Street will be shut down for bus traffic from Forest Avenue to Clark Street.
Saturday, April 30: Meek Street will be shut down for the Hammer Throw.
—Scott Law, Director, Drake Public Safety
President’s Inauguration
In three weeks, at 1:30 p.m. on Thursday, April 28, we will celebrate the inauguration of Marty Martin as the 13th president of Drake University. I am writing now to encourage everyone to join us at The Knapp Center to witness this rare and important event, one that has happened, at most, just 12 times in our 134-year history. As a reminder ALL classes will be suspended from 12:30 to 3:30 p.m. on the 28th. Normal class schedule will resume at 3:30 and evening classes will meet.
It has been 17 years since we last welcomed a new president. We want to make it possible for all members of the Drake community—faculty, staff, and students—to honor Marty Martin at the formal initiation of his presidency, to witness this historic moment, and to celebrate with him the start of something big. There will be pomp, there will be circumstance, there will be a good time had by all.
Provost Mobile Office Hours: This week you can find me on Tuesday, April 12, at Cowles Library Cafe, 1–2 p.m., and on Friday, April 16, at Olmsted Coffee Shop, 10:30-11:30 a.m.
—Joe Lenz, Interim Provost
Over the next few weeks, Drake’s new managed print vendor, LRI, along with Caron Findlay, director, purchasing and business services, will be scheduling meetings with departmental printing representatives to confirm device needs. These meetings will help determine which device model is appropriate for each department. In these meetings, they will also begin the process of scheduling delivery and installation of new devices and coordinating the removal of current Xerox devices. Additional information on the timeline for installation of and training on the new devices will be forthcoming.
—Carla Herling, Web Services Communications and Training Specialist
Cultures and Languages Across the Curriculum Workshop. June 13–June 15. RSVP to marc.pinheiro-cadd@drake.edu.
Cultures and Languages Across the Curriculum (CLAC) is a growing movement that enhances students’ abilities to utilize language skills by applying them in other disciplines. This workshop will inform faculty members about CLAC and describe how they can assist students in reinforcing and furthering their knowledge of other disciplines through the second language they have studied. Students will be able to acquire information about the discipline and recognize the distinctive viewpoints only available through the second language. Workshop participants will learn how to create a “linked” course—one that supports a course currently being taught but that utilizes curricular materials written in a second language and from a particular cultural perspective. (For more information, please see the CLAC Consortium’s website: http://clacconsortium.org. Drake is an institutional member.)
For example, a course on the politics of the Middle East might be linked to a one-credit-hour course in which the students read and discuss texts in Arabic. The students return to the politics course and tell the students and professor what they learned from sources not generally accessible to most students. Another model has instructors incorporating elements of CLAC into an existing course without adding the additional one-credit-hour course. These are two models, but there are many other possibilities about which workshop participants will learn.
This is the second CLAC workshop held at Drake. Last summer, 12 faculty members attended the workshop and of those, eight have implemented a version of CLAC principles in a class. In October 2016, Drake will host the 10th Cultural and Languages Across the Curriculum’s national conference (http://clac2016.wp.drake.edu).
Ten participants will be paid $200/day for each day of the two-and-a-half-day workshop. We will meet from approximately 9a.m. to 3 p.m. Monday and Tuesday and 9 a.m. to 12 p.m. on Wednesday. Lunches will be provided. Those who then develop a linked course will receive an additional $500 after the revised syllabus has been submitted to Marc Pinheiro-Cadd.
Details on the facilitator will be forthcoming soon.
We hope you will join us in June.
Provost Mobile Office Hour: Thursday, 1–2 p.m., Cowles Library Cafe
—Joe Lenz, Interim Provost
Faculty and staff interested in participating in one of the May workshops coordinated by the Office of the Associate Provost should respond by Friday, April 8. Details about the workshops are in the document sent to all faculty and staff last week.
—Art Sanders, Associate Provost
The installation of the GeoPier foundation system will begin the week of March 28. Those buildings and occupants in the immediate surrounding areas will experience noise and possibly minimal vibration as a result of the compaction of the foundation material. If you have any questions or concerns, please call Drake Public Safety (515-271-222) to report the issue.
You can find me this week on Monday, March 28, 2–3 p.m., in the Cowles coffee shop. No appointments needed.
—Joe Lenz, Interim Provost
With the University’s fiscal year-end (June 30, 2016) approaching, Finance and Administration has provided some recommended guidelines for efficient and effective year-end processing of purchases.
Accounting for departmental expenses:
In accordance with generally accepted accounting principles, Drake is required to report transactions in the proper fiscal period. For that reason, expenses are recorded in the period when goods are received and/or services are rendered. In short, items expensed to a FY16 budget will need to be received before June 30, 2016. Factors such as budget allocation, invoice receipt, or payment issuance would not have an impact on the application of expenses within a fiscal period.
Exceptions to this general rule apply when a benefit of service or receipt of item extends into multiple fiscal years. In such cases, the following guidelines will be applied.
The University’s guidelines for year-end purchases are subject to external audit. As you make purchases during this period leading up to and overlapping our fiscal year end, it is important to note when the goods or services were received so they are expensed according to reporting requirements. If the timing of receipt is not clearly noted on the invoice, it would be beneficial to call the receipt date to accounting’s attention by clearly marking the appropriate fiscal year for the expense, based on the above guidelines, on the pay request.
In order to facilitate efficient and effective year-end processing, the following timeline is recommended for the fiscal year ending June 30, 2016: Year-End Purchasing Timeline
I would encourage you to contact accounting at x3168 or accounting@drake.edu with any questions you might have.
—Heather Travis, Associate Chief Financial Officer/Controller
In fall 2015, a campus-wide committee, led by Finance and Administration and Information Technology Services, was formed to review managed printing and select a new vendor. After extensive committee work and significant campus input, Drake has selected Laser Resources, Inc. (LRI), a local Des Moines company, as the new campus vendor for managed printing. During the summer, leased Xerox devices will be replaced and user training will be provided. Additional details and specific timelines for replacement and training will be forthcoming as the implementation schedule is finalized. We look forward to working with our new partner, LRI, to bring high-quality printing services to campus.
—Managed Print Committee
