ITS is adopting a new tool to expand security protections for Drake’s email system in order to decrease the potential of phishing attacks against faculty, staff, and students.

This tool protects your online identity and Drake’s electronic assets by:

• Scanning incoming emails from external (non-Drake.edu) addresses to identify potentially malicious emails and alerting administrators to possible incoming attacks
• Blocking access to known malicious links and attachments from incoming emails

Past attacks directed at Drake have led to destructive software being installed and email accounts being placed at risk. This tool is designed to significantly decrease risk, and we anticipate the number of suspicious or potentially malicious emails reaching Drake inboxes to significantly decrease.

To learn more about phishing visit: http://its.drake.edu/internet-safety/phishing-and-spam/

Please contact the ITS Support Center at ext. 3001 with any questions or concerns.

—Carla Herling, ITS Communications Manager

New printers and copiers will be installed across campus between June 14 and July 29. All departments have now received information on the devices being ordered for their area, including technical specifications and an expected delivery time. Due to the large scope of this project, we’ve created a Managed Printing channel on the blueView home tab, to serve as an information hub. As new materials are created, they will be linked there. Additionally, there continue to be regular updates about managed printing on the ITS Major Projects page.

—Carla Herling, IT Communications Manager

• As we near the end of the fiscal year, please abide by the following deadlines for ordering promotional items, stationery, and name tags:
• Woolverton Mfg.—Fiscal Year 2016 orders should be placed by Friday, June 10. The website will not be available June 11–30.
• Competitive Edge—FY16 orders should be placed by Wednesday, June 15. The website will remain open, but orders placed after June 15 will be delivered after June 30 and invoiced in the new fiscal year.
• Name Tags—FY16 orders should be emailed to marketing@drake.edu by Wednesday, June 15. (Please use marketing@drake.edu instead of the Woolverton Mfg. order form.)

If an exception to these dates becomes evident, the vendor or University Communications will contact the purchaser.

—Sara Sommerlot, Office Manager

Construction noise will be increasing next week as crews will be installing sheet piling near Medbury Hall. This noise will last for approximately two to three days depending on the weather. The geo piers installation for Collier-Scripps Hall will begin the last week in May and the first week of June. The noise will be similar to when geo piers were installed for the Science Connector Building.

—Jolene Schmidt, Director, Operations & Support Services

As Office Max and Office Depot have merged, the Office Max platform will be retired and customers will convert to the Office Depot online ordering platform. Drake’s conversion will occur by June 1, exact date to be determined. Office Depot will provide webinars prior to the conversion so users can become comfortable with the new ordering site. Users will not change their login or password, enabling a smooth transition. More information will be forthcoming. Thank you!

—Caron Findlay, Director, Purchasing and Business Services

Drake University will host the Iowa State High School Track meet May 19–21, and the following parking lots will be closed:

• Lot 18 North starting on Tuesday, May 17
• Lot 18 South, Lot 2 and Lot 4 from May 19 to May 21

Lots 1, 2, 3, 10, 33 and the IM lot will be pay lots throughout the event for visitors. Drake faculty, students, and staff with valid Drake permits may park in the lots at no charge between 6 a.m. and 5 p.m. on Thursday and Friday. Please be sure to let the attendants know where your permit is on your car so they can verify and not charge you for parking. Review the 2016 State Track and Field Parking map for locations of parking changes.

Please expect more congested traffic patterns similar to what we see during the Drake Relays. In addition to the lots closed for State Track, 50 percent of the Olmsted lot will be closed for a special event on Thursday, May 19.

—Scott Law, Director, Drake Public Safety

Plans to move the University Bookstore to Olmsted Center are currently being developed. This move brings bookstore operations closer to students, faculty, and staff. Drake is working with our bookstore provider to ensure the store’s location is convenient and complements existing student spaces. An unused space on the lower level of Olmsted has been identified as a possible location for textbook and course material sales, with a second space on the first level offering more general merchandise, such as clothing. A steering team of Olmsted users and staff will assist our facilities and administration team in managing the project. Once final floor plans are completed, we will post them on the Drake website.

The current bookstore location is being evaluated as the future site of Drake’s Occupational Therapy program. Watch for more information about the project in OnCampus.

—Venessa Macro, Chief Administration Officer

The Drake libraries are in the process of migrating from our current library platforms to Ex Libris’ Alma and Primo products. We anticipate going live with the new system on May 25. Designed to increase efficiency, the new system should provide students, faculty, and staff a more streamlined research experience while also significantly reducing the time required for library faculty and staff to maintain search platforms.

New System Highlights

• You will be able to simultaneously search the library catalog and SuperSearch in a single interface, which will retain the SuperSearch name.
• Many features remain the same in the new SuperSearch, including the ability to search across print and electronic collections, limit by peer-reviewed content, and export citations.
• While you will be able to search SuperSearch without logging in, using your Drake credentials to log in will allow you to access content licensed by the libraries and provide other options, such as saving searches and accessing and managing your library account.
• The next phase of this transition, which we hope will take place in 2017, will connect SuperSearch to the print collections of several other libraries in Iowa, including the three Regents’ universities, Wartburg College, Grand View University, and others. Drake users will be able to search across the physical collections of, and place requests for physical materials from, those institutions.

You can find more information about this change on the Cowles Library blog.

—    Andrew Welch, Librarian for Discovery Services and Technology, Cowles Library

Our managed print vendor, LRI, along with Caron Findlay, director, purchasing and business services, have now met with all departmental printing representatives to confirm device needs. Devices are being ordered soon and the installation schedule is being finalized. Because there are many upcoming changes to the printing system, we’ve created a FAQ page. This FAQ has information on the benefits of Follow Me printing, as well as how users will print, copy, and scan with the new system. This page will continue to be updated as the project progresses. Additionally, there are regular updates about managed printing on the ITS Major Projects page.

—Carla Herling, IT Communications Manager