Drake University complies with the Iowa Smoke Free Air Act and prohibits smoking on campus.  Drake’s policy also prohibits the use of electronic cigarettes (e-cigarettes) on campus, with the exception of performing arts performances in which e-cigarettes may be utilized by actors as part of a theatrical production.

For purposes of this prohibition, the Drake campus includes:

• All buildings on campus (residence hall rooms and common areas, work areas, private offices, conference and meeting rooms, classrooms, auditoriums, lounges, cafeterias, stairways, hallways, and other enclosed spaces).
• All property maintained by Drake University, including either leased or owned property, such as athletic fields, sidewalks, and parking lots.
• Seating areas of outdoor sporting events, stadiums, and other outdoor entertainment venues.
• All vehicles owned, leased, or rented by the University.
• All vehicles when parked on University property.

All students, faculty, staff, contractors, and visitors are responsible for observing the provisions of this policy.

Chris Nickell, Environmental Health & Safety

All Drake faculty and staff should have automated 24/7 exterior door access to the building that their office is in, and also have extended exterior access to other academic buildings for meetings and classes.

Students from certain majors are granted extended access to buildings relating to their field of study. This is automated, and based off of either your major or specific classes in your schedule that may require access to a building. Students living in the residence halls also receive automated access to their hall, and ability to access other halls during the day.

Obtaining additional access
Additional card access is available when needed, and includes an approval process and manual update. Most manual access updates are tied to specific campus jobs or research. If you think you are missing a plan speak with your manager; main building contact; or email studentservices@drake.edu or submit an ITS Help Ticket so we can research your card issue. Please be aware that some access is based on a specific approval process, and may not be granted. Once approved, it will take an additional business day for access to be updated.

Lost cards
Lost cards are generally turned in at the Student Services Center (temporarily relocated to Hubbell Hall, next to the C-Store), and cardholders are notified via email when they are found and available to pick up. If your card has been lost, and you would like to freeze all activity until found, you can either contact the Student Services Center or freeze the card yourself in the eAccounts portal. You can also add Bulldog Bucks and check card balances in this portal. Frozen cards need to be turned back on by SSC staff if found.

If your card is lost and needs to be replaced, you may purchase a new card in the Student Services Center. The lost card will be deactivated automatically upon printing of new card. If your card is no longer working (but has worked in the past), make sure that you are registered for your fall classes. Cards will not function if you are not a current student or employee. Also, make sure there are no cracks in the card—cracked cards cannot communicate with door readers, and will need to be replaced at the Student Services Center.

Please contact the Student Services Center with card issues or questions.

Sara Heijerman, Student Services Center

After implementing the Central Trash and Recycle pilot program last winter, we are moving forward campus-wide with the program in the coming weeks.  A student driven initiative through the leadership education and development (LEAD) capstone and the Drake Environmental Action League (DEAL) group, the focus of this initiative is to become better stewards of the environment consistent with Drake’s sustainability goals. Not only does this effort streamline operations, but it also has a huge environmental impact by reducing over 50,000 trash liners from entering the landfill each year.

We tried this program out in several buildings last spring as part of a pilot program. This gave us the chance to collect building user feedback and adjust how the program operates. In addition, knowledge gained from working with other universities that already implemented central trash and recycle programs has proven helpful as we developed the following guidelines.

How it works:

• Each workspace will continue to be equipped with a seven-gallon blue recycling bin as well as a tan mini bin for landfill waste. Note: If your workspace does not have one or either of these two bins, you can request them from Mitchell Wieczorek at mitchell.wieczorek@drake.edu.
• When either bin is full, take it to your nearest centralized location and empty the individual bins into the large central bin.
• Custodial will still empty the large central bins every day during the workweek.
• You may wish, and we would prefer, that you to take food waste and larger items directly to the central location. Plastic liners will not be provided for individual bins. Plastic grocery bags may be used as a substitute, but we prefer you skip the bag altogether and only dispose of dry items in your individual office bin.

The day this program starts in your building, you will arrive to find your workspace bins both empty and your small bin turned upside-down in your blue bin.  Our goal is to have academic buildings transitioned by Aug. 27 and others by fall break.

Thank you for your cooperation in helping Drake to become a better steward of our environment. Please contact Mitchell Wieczorek at mitchell.wieczorek@drake.edu with any questions or concerns.

Mitchell Wieczorek, Facilities Planning and Management

Need some extra assistance this weekend? The ITS and Student Services staff are here to help. There will be extra walk-in support hours on Saturday, Aug. 25, and Sunday, Aug. 26, from 12–4 p.m.

ITS Support is currently located on the second floor of Collier-Scripps Hall and Student Services can be found in Hubbell North (next to C-Store).

Regular walk-in support hours for the fall semester for both offices are Monday through Thursday from 8 a.m. to 6:30 p.m. and Friday from 8 a.m. to 4:30 p.m. You can find Student Services online at www.drake.edu/studentservices/  and ITS at www.drake.edu/its.

Carla Herling, ITS, and Sara Heijerman, Student Services

Drake University invites all interested singers to participate in the Drake University/Community Chorus, which will begin weekly rehearsals on Tuesday, Aug. 28, from 6:30–8 p.m. in Sheslow Auditorium. The ensemble will rehearse and perform Ralph Vaughan Williams’ evocative Dona nobis pacem, a large-scale work with orchestra, on Nov. 10 and 11.  The chorus is conducted by Aimee Beckmann-Collier, director of choral studies. For more information, contact Aimee at aimee.beckmann-collier@drake.edu or 515.271.2841.

Aimee Beckmann-Collier, Music

Welcome back for the 2018-2019 school year. As a reminder, if you have purchased a Drake Parking Permit for the 2018-2019 school year or would like to do so, you can pick them up in the Student Services Center (SSC) starting Aug. 1. The SSC is temporarily located in the lower level of Hubbell and is open Monday—Friday from 8 a.m. to 4:30 p.m. during the summer.

To help you become familiar with Drake’s parking regulations, below are answers to six of the most frequently asked questions. For detailed information on parking regulations, visit the Public Safety web page.

Parking Regulations Overview: Vehicles may only be parked in clearly designated, legal parking spaces. Areas posted with signs restricting parking (handicap, service vehicles, loading zones, fire lanes, etc.) must be observed and complied with. Parking in any travel lane, taking more than one parking space, blocking another vehicle, or parking on the lawn are all prohibited. Vehicles are prohibited from all lawns, except when specifically authorized. Driving or parking on sidewalks or pedestrian ways is strictly prohibited.

When can I park for free on Campus? Parking regulations are in effect year-round, including breaks in the academic calendar.

How many cars can I register? All students, faculty, and staff may register up to two vehicles to park on campus. Only one vehicle may park on campus at a time with the valid parking permit.

If I have a commuter permit can I park in a residential lot? Commuter Permits are only valid in commuter lots. For convenience, they are also allowed in Residential lots 18N and 24 from 6 a.m. to 2 a.m. There is no overnight parking in commuter lots.

If I have someone visiting, can they get a short term permit to park on campus? Yes, visitors may purchase daily permits.

Does Drake tow cars from lots? Drake reserves the right to tow illegally parked cars, cars without permits in Drake owned lots, or cars with multiple unpaid parking citations.

How can I appeal a ticket? You can appeal a ticket online or by stopping into the Public Safety office.

Scott Law, Public Safety & Operational Services

After many months of research and collaboration, Drake has entered into an air travel contract with Short’s Travel Management, headquartered in Waterloo, Iowa. Through this new vendor relationship, Drake will have access to the lowest air travel rates, one stop shopping for travel needs, comprehensive reporting of travel activity, and most importantly, “duty of care,” enabling us to identify traveler’s locations in case of a national or international emergency.

An interdepartmental team is working on a phased implementation schedule and will provide information as the project timeline is further developed. There will be on-site training sessions held for employees to learn about the services offered by Short’s for air and other travel needs. For now, and until further notice, please continue to book air travel as your department has in the past. We will let you know in advance the information you will need to begin working with Short’s Travel.

If you have questions, please reach out to caron.findlay@drake.edu.

Caron Findlay, Finance and Administration

The University Book Store is having a sale now through Sept. 11. Clearance items are discounted an additional 30 percent in-store and online. The discount is reflected in the price. Sale items exclude textbooks, graduation items, computer hardware, and all Apple® products. Visit the store for complete details. Don’t miss out on these great deals!

Katie Wilz, University Book Store

As we prepare to begin the new academic year, Campus Postal Operations wants the campus to be aware of the mail delivery schedule for the fall semester.

Postal Operations will continue to make one daily mail pickup and delivery to each mail location on campus, as has been the process this summer. Each building has a scheduled morning or afternoon mail delivery time. If you miss your pickup time, and have an urgent package or letter, Postal Operations will work with you to try to accommodate your needs. Urgent mail can be dropped off to Postal Operations, located in the lower level of Olmsted, by 2:45 p.m. for processing that day. Postal Operations can also be contacted by phone or email to make arrangements for additional assistance.

By changing from two to one pickup and delivery each day, Postal Operations is able to achieve greater operational efficiencies and fulfill our obligation as stewards of the resources entrusted to us, while also maintaining a focus on customer service and support.

Please review the ingoing and outgoing mail processes below. For additional questions, contact Mary Cecil at mary.cecil@drake.edu or 515-271-3162.

Sending mail:

• If you wish to mail your package via UPS or Fedex, you will need to create labels and input billing information prior to pickup. Contact Mary Cecil if you need assistance setting up an account on these sites. If a package is picked up in campus mail without a UPS or FedEx label, it will be sent out via US Postal Service.
• If you would like to mail your package via FedEx, you will need to request a pickup from your location when you are preparing your mailing label (additional fee required – we do not have a daily pickup from FedEx). This process is also where you are able to input your billing (FOAPAL) information.
• If a package has a UPS label, it will be picked up by noon on the next business day (if you require next day delivery, we suggest using UPS, as they are more frequently on campus. We have daily pickups with UPS).
• There are two UPS drop boxes on campus (near Old Main and Olmsted) – feel free to drop small packages or flats in those boxes if you would like it picked up on their evening route.
• International mail needs to be separated in your mail bag. When mailing an international package, you need to fill out a customs form. Contact Postal Operations if you have questions about this process.

Receiving mail:

• Any package or mail piece can be addressed to the main campus address (2507 University Ave). Mail will be delivered to your building during the next available mail route.
• For direct package delivery to your buildings from FedEx or UPS, we suggest using your physical mailing address. This is particularly helpful if you are receiving something via next day air.

Mary Cecil, Campus Mail Operations