Facilities Planning and Management would like to invite you to “opt in” to a text message service to stay informed regarding incidents affecting Drake facilities. By subscribing, you can stay updated on snow removal work, water main breaks that impact your building, custodial projects, or any facilities-related issues that affect buildings on campus.

This new notification system is a voluntary service to help keep you in the know. You can participate by texting Facilities Notification 2018 to 67283. Messages will be sent starting in February as needed. When an event happens, you will be notified of which buildings are involved, areas to avoid, or entrances to use. If you have any questions regarding this service, contact Aaron Edwards, buildings and grounds manager, at extension 2959.

— Aaron Edwards, Facilities Planning and Management

Last fall, two student groups approached Facilities Planning and Management with a common goal to create a central trash and recycle pilot program. Students from the LEAD Capstone as well as Drake Environmental Action League (DEAL) joined forces to audit our recycle program throughout campus and developed a proposal to benefit the environment and address the student body’s request for a more consistent recycle program throughout campus. This proposal was recently implemented as a pilot program in select academic and administration buildings.

Numerous trash and recycle stations have been placed throughout the common areas in response to the students’ request for consistent recycling locations. Trash and recycle containers have been removed from classrooms as well as office areas. The pilot programs ask everyone to dispose of their trash and recycling at centralized locations, with the goal of:

• Eliminating over 50,000 trash liners from entering landfills each year.
• Having a convenient and consistent outlet for recyclable materials.
• Directing budget funding and labor hours to other campus needs.
• Enhancing the health and well-being of staff members by decreasing the number of times they need to repetitively bend, emptying thousands of trash and recycle containers around campus each day.

We will be seeking feedback on the pilot program over the next couple of months. The overall goal is to implement the program campus wide. Facilities Planning and Management would like to thank all members of DEAL and the LEAD Capstone group for their time and energy to help make Drake a better place.

— Mitch Wieczorek, Facilities Planning and Management

Have you checked out the Policy Library? This is a great place to start if you are looking for University policies, which are now all centrally located in the Policy Library, so you are sure to find the most current versions. The categories help to organize the policies into logical groupings, but you can use the library search tool as well.

To get started with the development or revision of a policy, you will want to reference the Policy Development and Review web page. In addition, the Policy Development, Approval and Communication policy includes tools for the development or revision process.

—Andrea McDonough, Finance & Administration

The pruning and removal of trees around campus will begin this Wednesday, Jan. 31, and continue for the next couple of weeks, depending on weather. The tree work comes as a result of an assessment completed by Facilities Planning and Management with the expertise of Mindy Charron, ISA Board Certified Master Arborist with Perficut Companies.

A detailed visual inspection of the trees and surrounding conditions identified several trees with health concerns or hazardous issues that are a priority for pruning or removal. Pruning improves the aesthetics, safety, and overall health of the tree’s canopy. Tree removals are necessary for a number of reasons: Structural problems, disease or insect infestation, storm damage, overall health condition, and the proximity of the tree to walkways or buildings, which could pose a safety concern for students, faculty, staff, and visitors.

Trees that will be pruned or removed are listed below and shown on the attached map:

Signage and detours around work areas will be in place during these operations. Due to the defects in the trunks or the particular species of trees, the wood from the removals are not worth keeping for other projects around campus. Facilities Planning and Management will be planting trees on campus this spring to continue improving the aesthetics of the campus and increase tree canopy.  An Arbor Day event is being planned for April; stay tuned to OnCampus for more information.

—Kevin Moran, Facilities Planning and Management

Last Sunday was Data Privacy Day, an opportunity to create awareness about the importance of respecting privacy, safeguarding data, and enabling trust. As we are reminded on the Data Privacy Day website, “all companies are data companies today,” and we all must remain committed to safeguarding our own personal information and that of our fellow students and employees.

I urge you to show great caution when clicking on links within email messages. Account phishing is the most likely way for the University to be attacked by identity and information thieves. The University and all of our private data is at ever-increasing risk, and we need to be vigilant.

Please always keep in mind the following tips:

• Slow down and look carefully
• Check the message source
• Think before you click
• Be wary of attachments
• Don’t give anyone your password

When in doubt, report it. Learn how here.

If you’ve been watching OnCampus, you’ve likely seen regular updates and information from ITS. One of our primary goals over the past year has been to improve our communication with campus, and we are using OnCampus as one of our primary methods.

In general, this is how we communicate with campus. For each type of message, we may use one or all methods depending on the audience:

• For community-wide informational messages – OnCampus, ITS website
• For professional development and learning opportunities – OnCampus, ITS website
• For planned maintenance outages – ITS website/blueView login screen/IT Service Portal, Twitter (follow us at @DrakeITServices), and Facebook Student Central
• For campus-wide outages – email, ITS website/blueView/IT Service Portal, Twitter, and Facebook Student Central
• For targeted information – targeted email (e.g. Banner Users group, Print Superusers group, etc.)

If you want to know more about ITS or get help with an issue:

• For basic information about ITS, visit the ITS website.
• For help with technology issues, call ext. 3001, visit the IT Service Portal, or email helpdesk@drake.edu.

ITS has recently made some significant changes to the IT service portal to help our users find what they are looking for. In particular, we have added a My Open Requests button to the page. You can use this link to review all of the service requests you have made to ITS. Open requests appear by default after you log into the site, but all current and previous requests can be viewed. Detailed information about each request can be found by clicking on the title of the request.

We have also redesigned the service catalog list, accessible from the Request Assistance button, and the list of self-help (knowledge base) articles on the Find Answers button. Please let us know what you think. We hope you’ll find this new layout more friendly and helpful.

Finally, please take a look at the upcoming topics for Tech Tuesdays and EdTech Workshops. Tech Tuesdays are lively and entertaining one-hour sessions on different IT topics; they have been a hit with those who have attended. If you take a look, you’ll find something to attract your interest and we’re sure you’ll find them informative and useful.

Our own resident Blackboard expert, Dr. Karly Good, is also hosting regular EdTech Workshops specifically designed to help faculty advance the use of technology in their pedagogy. Karly has a great list of upcoming sessions for the spring semester.

As always, please don’t hesitate to reach out to me or any member of my team if you have questions, comments, concerns, or ideas for improvement.

— Chris Gill, ITS

Drake uses the Ethics Point reporting tool to enhance communication and empower individuals to promote safety, security, and ethical behavior. Over the past few months, the site has been enhanced to make it easier to use. Please take a moment to review the site, familiarizing yourself with what types of reports can be submitted and how to file a report.

The Ethics Point reporting tool allows for both online and telephonic reports. The tool is an independent, third-party provided system that allows for direct dialogue with the appropriate University employee who can respond or ask questions without having to know the identity of the reporter.

– Venessa Macro, Finance and Administration

Drake is prepared to respond to emergencies 24 hours a day, 7 days a week. If a major emergency such as a snowstorm, tornado, hazardous materials accident, or shooting occurs, the Incident Command Team will direct the University’s emergency response.

In order to prepare for emergencies:

• Familiarize yourself with the information in the Emergency Procedures Manual.
• Make sure your contact information is up to date in the Bulldog Alert database (located in the Campus Life tab in blueView) so that you receive emergency notifications in a timely fashion.
• Know the escape routes for locations you visit frequently. Escape routes are posted in building lobbies.

Please note: Public Safety is willing to conduct active shooter response trainings for faculty, staff, and students. Trainings typically last 45-60 minutes and can be requested by contacting Scott Law at scott.law@drake.edu. A BUILD session regarding active shooter response is also planned. Look to OnCampus for more information.

Additional emergency resources:

Run, Hide, Fight–What to do in the Event of an Active Shooter

Campus Designated Severe Weather Shelters

Drake Guardian Mobile App.

Snow Routes and Ordinances

Please contact Public Safety if you have any questions.

— Scott Law, Public Safety & Operational Services

The Olmsted Lot (Lot 16) will be closed this spring on two occasions: Thursday, Feb. 8 from 6 a.m. to 5 p.m. for a campus-wide career fair and from April 25 to 29 for the Drake Relays.

— Scott Law, Public Safety & Operational Services