Campus Announcements Archive

New payroll deadlines

Deadlines for payroll around the holidays:

Due to the extended winter break communicated by President Martin last week (the University will now be closed Thursday, Dec. 21, through Tuesday, Jan. 2), payroll deadlines have changed and will be condensed.

Please follow this schedules to ensure all employees are paid timely and accurately.

Deadlines for monthly direct pays and ESFs are:
  • 12/13/23 for payroll direct pays and ESFs for the December monthly payroll
Deadlines for biweekly direct pays and ESFs are:
  • Pay period 11/20/2023-12/3/2023 direct pays and ESFs are due Monday 12/4/2023 at 10:00 AM
  • Pay period 12/4/2023-12/17/2023 direct pays and ESFs are due Thursday 12/14/2023 at 10:00 AM
  • Pay period 12/18/2023-12/31/2023 direct pays and ESFs are due Tuesday 12/19/2023 at 10:00 AM
Deadlines for student direct pays are:
  • Pay period 11/1/2023-11/30/2023 direct pays are due Friday 12/01/2023 at noon
  • Pay period 12/1/2023-12/31/2023 direct pays are due Wednesday, 01/03/24 at noon
Deadlines for the biweekly time sheets are:
  • Pay period 11/20/23-12/8/23 timesheets must be submitted by Monday 12/4/2023 at 10:00 am and approved by Monday 12/4/2023 at noon. Payment date is 12/8/2023
  • Pay period 12/4/23-12/17/23 timesheets must be submitted by Thursday 12/14 at 10:00 AM and approved by Thursday 12/14/23 at noon. Payment date is 12/21/2023
  • Pay period 12/18/23-12/31/2023 timesheets must be submitted by Tuesday 12/19/2023 at 10 AM and approved by Tuesday 12/19 at noon. Payment date is 1/5/2024.
Deadlines for student time sheets are:
  • Pay period 11/1/2023-11/30/2023 timesheets must be submitted by Friday 12/1/2023 at NOON and approved by Monday 12/04/2023 by NOON
  • Pay period 12/1/2023-12/31/2023 timesheets must be submitted by Wednesday 1/3/24 at NOON and approved by Thursday, 1/4/24 at NOON

If you will be out of the office, plan ahead to ensure these tasks are completed by the stated deadlines. Instructions to set up a proxy to approve time sheets in your absence are at https://www.drake.edu/hr-internal/managerstoolkit/ under Online Time reporting.

— Emily Burk, Finance and Administration