After gathering input from campus and posting for the two-week review period, the Approval Authority Policy was presented to and approved by the Board of Trustees during their April meeting. The policy combines and replaces two previously existing policies titled Contract and Legal Service Authority and Executive Purchasing. The new policy will become effective July 1, 2018.

As a reminder, the purpose of the policy is to ensure all contracts and transactions are signed by those with the authority to obligate the University with external parties in accordance with the delegation approved by the Board of Trustees. Individuals authorized to sign contracts and transactions under this policy are expected to have the necessary information and expertise to fully understand the implications of such commitments.

The new policy is available in the University Policy Library. Please take a moment to review the Approval Authority policy.

New Payment Request Form

As we have planned for implementation of the Approval Authority Policy, we have taken the opportunity to revise the forms used to submit payment requests to accounting. A new form titled Payment Request Form will combine and replace the previously existing Direct Pay and Invoice FOAPAL form. The new form is available on the Finance & Administration Forms webpage. The use of the new Payment Request Form will be effective July 1, 2018. Please discontinue use of the Direct Pay and Invoice FOAPAL forms.

— Heather Travis, Controller