Category Archives: HR Information Archive

Vacation policy, staff sick leave, and new rules under the Fair Labor Standards Act

In May, the Biden Administration released a new Final Rule tied to the Fair Labor Standards Act (FLSA) increasing the salary threshold for certain exempt (salaried) employees. While faculty, teachers, instructors, coaches, and a range of other positions are unimpacted by this new Final Rule, it will prompt the assessment of many staff roles.

The increase in the salary threshold (one increase is effective July 1, 2024, and another on January 1, 2025) will likely result in more Drake staff being reclassified as hourly. Simply put, we will have more hourly staff moving forward than in the past. Employers across the country will be experiencing the same shift.

In assessing the impact of the Final Rule on Drake, we are proposing changes to the vacation policy (and we made some clean-up edits to the sick leave policy while we were at it).

For vacation, we are proposing eliminating the distinction in annual vacation allotments for non-exempt (hourly) and exempt (salaried) employees. The proposed annual vacation allotment for all full-time staff and vacation-eligible faculty is as follows:

Annual Vacation Bank for Full-time/12-month Employees
Years of Service     Annual Vacation Allotment
0-14 Years160 hours
15+ Years200 hours

Both proposed policies are posted on the policy development page, per Drake’s normal policy review process. If you have questions, comments, or suggestions, please submit them through the policy development page or you can email drakehr@drake.edu.

Normally, we would have worked with a group on such edits, but the looming legal deadline of July 1, 2024 just did not allow for that. However, we can revisit these policies, as needed, based on the feedback we receive.

If your position is impacted by the new FLSA Final Rule, your manager will be in touch with you. We are still assessing positions and options and doing so as quickly as we can, given the tight timeline imposed by the Final Rule.

Visit our temporary FLSA website for more information. Please reach out to drakehr@drake.edu if you have any questions or comments.

— Maureen De Armond, Human Resources

Wear green on May 16 for Mental Health Awareness Month and be kind to your mind

Wear Green Day is Thursday, May 16.  Everyone is encouraged to wear something green as a reminder to take steps to address their own mental health challenges and to help others take steps in finding the help they need.  If the weather is nice, invite others to join you in a walk around the Bulldog Mile.

As we continue to highlight Mental Health Awareness Month, and approach the end of the academic year, now is a great time to reflect on your personal mental wellbeing.  It is not selfish to take care of your own mental health needs–it is imperative.

Take some time to watch today’s “NAMI Central Iowa Presents: In Our Own Voice” or the May 16 “Make it OK to Talk about Mental Illness” presentation. You can find a full schedule of upcoming webinars and presentations on the Mental Health Awareness Month website.

Self-care means taking the time to do things that help you live well and improve both your physical and mental health. This can help you manage stress, lower your risk of illness, and increase your energy. Even small acts of self-care in your daily life can have a big impact.

Start with a few things you can incorporate into your daily routine.  Be physically active, eat a healthy, balanced diet, get enough sleep, and explore relaxation techniques such as meditation and deep breathing.

Next, take some time to recharge.  Studies have shown that taking time away from the job can have physical and mental health benefits.  People who take vacations have lower stress, less risk of heart disease, a better outlook on life, and time away can even spur greater creativity.

Here are some guidelines to help you reap the benefits of vacation, wherever you go.

Get a change in scenery. Vacation doesn’t need to entail extensive travel. The fun of it is going somewhere that is different from your daily life. This may be a short drive from home, an extended road trip, or an excursion to the other side of town. For day and weekend trips, consider checking out one of Iowa’s amazing state parks.

Plan. Being spontaneous on occasions can be exciting, but pre-planning gives you something to look forward to, creating a sense of joy.  Even if you’re only going across town, you can still identify which days you’re going to take off and plan what you’re going to do in advance. Not interested in a long drive? Check out the events highlighted on the Catch Des Moines website.

Identify the type of experience you want to have. The ideal vacation is different for everyone. For some, it’s soaking up the sun by the water. For others, it’s a creative pursuit, exploring a new location, trying new cuisine, or engaging in an adventure sport. Knowing this will help you decide potential destinations and activities.

Spend time outdoors. Spending time in nature can benefit you both mentally and physically. Whether you’re traveling or staying home, build in time outdoors as part of your vacation.  Take a morning walk, fish on a lake, watch the waves crash at the beach or enjoy a picnic in a park. If you are looking for a new walk adventure, check out a Des Moines trail that you haven’t explored before. There are plenty to choose from!

Unplug. Unplugging from work can be difficult, but it is a big part of what makes vacation feel like vacation. It’s down time for your brain, creates the space for creativity to emerge and allows you to be fully present with your family and travel partners. Unplugging is easier said than done. Here are a few tips that may be helpful.

Create memories. Vacations are a great opportunity to create lasting, positive memories.  Recalling those happy memories can head off stress, anxiety, and depression. Capture fun moments with your smartphone, through journaling,  or start a gratitude jar. You’ll enjoy revisiting these memories in the months and years to come.

As easy as it might be to keep on working and skip a vacation, don’t. Taking some time away can provide you with an experience that leaves you refreshed and re-energized, and you don’t have to go very far to do it. So, get packing and go. You’ll be glad you did.

— Linda Feiden, Human Resources

Wellness Premium Incentive reminder

As a reminder, employees on Drake’s health plan who wish to continue receiving the wellness health insurance premium discount in 2025 need to complete a physical exam with an in-network provider between Dec. 1, 2023, and Nov. 30, 2024, and submit a Premium Discount-Annual Physical Form by Nov. 30, 2024.  This is an annual event, so if you submitted one last year, you need to do it again this year.

If you already had your physical since last December, please fill out the form and turn it in now.  If you have not scheduled your annual physical yet, you are encouraged to do so as soon as possible.  Some physician’s offices require a long lead time for appointments. Also note that our Wellmark health plan allows for one physical per calendar year, so you should not need to wait a year and a day between physicals.

Besides receiving a premium discount, an annual physical is a great way to receive important health information through age and gender specific examinations, schedule recommended preventative screenings, and create a doctor-patient relationship.

Please contact linda.feiden@drake.edu with questions on the wellness premium discount physical form and marlene.heuertz@drake.edu with additional benefits questions.

— Linda Feiden, Human Resources

“BUILD”ing for fall: Share your ideas

This past academic year, 421 faculty and staff participated in at least one Bulldogs United in Learning & Development (BUILD) class. These classes assist individuals with learning a new skill, improving their well-being, or strengthening professional knowledge.

BUILD classes would not be possible without our wonderful presenters.  Human Resources would like to thank the following faculty and staff for leading one or more BUILD classes this past academic year:

Mallary Allan
Dennis Belieu
Hope Bibens
Joe Bridgeman
Matt Cooper
Maureen De Armond
Doreen Dixon
Kristin Economos
Catherine Gillespie
Tiffany Hach
Terry Janssen
Bill Jensen
Jorona Johnson
Jessica Lang
Scott Law
Meredith Luttrell
Venessa Macro
Samantha Matt
Jennifer McCrickerd
Matthew Mitchell
Joseph Owens
Jen Rasmussen
Nate Reagen
Hannah Remke
Nanci Ross
Christine Urish and OT students
Gail Witte

Thank you to everyone on this list for your commitment to Drake and your willingness to share your expertise and time.

We are now in the process of planning for our 2024–2025 academic year.  If there are topics you would like to see covered in BUILD sessions next year or you would be interested in facilitating a BUILD class, we would like to hear from you.  Please take a moment to fill out this short Qualtrics survey with your suggestions or send an email to linda.feiden@drake.edu.

— Linda Feiden, Human Resources

Congratulations to this Year’s Sapphire Award and Madelyn M. Levitt Award recipients

The annual Sapphire Awards ceremony was held on April 16.  During this event, more than 30 people were recognized for having received either an individual or team Call to be True Blue Award this past academic year.

2024 Sapphire Awards

Two Sapphire Awards were also presented.

  • Michelle Laughlin, operational director, Access & Success, Student Disability Services, received this year’s Individual Sapphire Award
  • Katherine Coady, administrative support specialist, Julie Olinger, administrative assistant 2, and Cindy Liska, administrative assistant 2, all from the Zimpleman College of Business, received this year’s Team Sapphire Award

2024 Madelyn M. Levitt Awards

Congratulations also go out to the winners of this year’s Madelyn M. Levitt Employee Excellence and Distinguished Community Service Awards.

  • Sydni Jennings, director student affairs, College of Pharmacy and Health Sciences, is the recipient of this year’s Madelyn M. Levitt Employee Excellence Award
  • Danielle Shelton, professor of law, University Law School, is the recipient of this year’s Distinguished Community Service Award

Congratulations to them all! We encourage everyone to take time to congratulate these amazing Drake faculty and staff, and to find ways to recognize others.

It’s never too early to start thinking about True Blue awards! These will start up again in August at the beginning of the 2024-2025 academic year.  All Staff Council’s Recognition Committee invites everyone to fill out an online Called to be True Blue nomination form at that time, if they know of someone deserving of this honor.

— Linda Feiden, Human Resources

Mark your calendars for Roth IRA presentations May 3

Drake employees will have the option to enroll in a Roth IRA, administered by TIAA effective June 1, 2024. The Roth contribution option will allow eligible employees to make after-tax contributions that offer the potential for tax-free income in retirement.

To learn more about the new Roth contribution option, please plan to attend one of two presentations provided by TIAA financial consultant Ricardo Diaz. Reservations are not required.

When: May 3 from 10:30 a.m. AND 1:30 p.m.
Where:
Levitt Hall, Old Main

— Marlene Heuertz, Human Resources

You are more than enough! Mental Health Awareness Month

Human Resources created a Mental Health Awareness Month webpage. Check out the list of resources available to you. 

Mental Health Awareness Month, observed annually in May since 1949, was established by the founder of Mental Health America to shed light on the challenges faced by those living with mental health conditions.

While stigma around mental health and treatment has decreased in recent years, there are still people who hesitate to take steps to address mental health challenges, seek care, and talk about mental health with friends, family, and even their medical providers.  Did you know that one in five Americans experience a mental illness each year and on average, people live with symptoms of a mental illness for 10 years before seeking treatment, largely due to the stigma?

So, what can you do?  How should you observe Mental Health Awareness Month?

  • Take care of yourself. Life has many ups and downs. Some problems you may be able to solve on your own, but not always, and that is okay. When you need mental health assistance, reach out.
  • Take care of your loved ones. Check up on your family and friends. Sometimes, all a person needs is a shoulder to cry on, or an ear to listen.  But if they need more help than you can provide, support them, and assist them to find the right treatment.
  • Talk about mental health. The more everyone talks about it, the more normalized it will become, reducing the stigma attached to mental health disorders and helping others to seek treatment.
  • Learn more. Attend live or virtual events; access resources (see below for more details).

Human Resources has created a Mental Health Awareness Month webpage that includes a detailed list of resources to assist you.  We will continue to expand this page throughout the month with any additional community events.

There are also several organizations that offer tools and resources to support others and be supported.

The Healthiest State Initiative’s Make It OK is a community campaign that encourages everyone to talk more openly about mental illness in hopes of de-stigmatizing it so individuals will feel more open to seek care.  They are holding free Make It OK presentations throughout the month that start this conversation.

Drake’s Employee Assistance Program (EAP) offers a wide range of resources. EAPs are an often-under-utilized employee benefit. Drake partners with Employee & Family Resources (EFR) so Drake employees (and anyone living in their households) can have free easy access to these resources. There is something for everyone—including free confidential counselingwebinarspodcastsa blogself-assessment tools, and a mobile app.

EFR also offers a benefit called Togetherall—an online support peer community where you can connect with others for support, keep a journal, set goals, take assessments, and learn how to adjust to life’s ups and downs with structured courses. Moderated by professionals, Togetherall is available 24/7 and free to use.

National Alliance on Mental Illness (NAMI) and Mental Health America (MHA) both help raise awareness and combat stigma. This year NAMI is celebrating Mental Health Awareness Month with their “Take the Moment” campaign and MHA with their “Where to Start: Mental Health in a Changing World” campaign.

Remember, it is OK to not be OK.  Please reach out when you need help, be there for others who need an assist, and start the conversation.

— Linda Feiden, Human Resources

Time for the Walk this May Mystery Step Challenge

As the weather starts to warm up, it’s time to get outdoors and get moving!  If you need a little nudge, join this year’s Walk this May Mystery Step Challenge!  During the month of May, teams will both track their step counts and solve a weekly puzzle.  Teams can also earn bonus points for finding creative ways to be kind and support others through social connection, whether it be a cup of coffee with a colleague or reaching out to family and friends you haven’t seen for a while.

To register a team, send an email to linda.feiden@drake.edu with the names of your team members (4-8 per team), team name, and team captain.  You may also register individually, and you will be placed on a team.

Grab your walking shoes and let’s get going!

— Linda Feiden, Human Resources

New retirement planning option

In June 2024, Drake employees will have the option to enroll in a Roth IRA, administered by our 403(b) partner, TIAA.

A new federal law recently enacted, the SECURE 2.0 Act, has brought about substantial changes to retirement account rules in the United States. Although these changes require employers to make a Roth IRA available to certain high-paid employees, Drake has decided to make it available to all eligible employees.

To learn more about how you can make Roth contributions to Drake’s Voluntary Retirement Plan, click here Additionally, please plan to attend an on-campus presentation provided by Drake’s new TIAA field consultant on Friday, May 3.

— Marlene Heuertz, Human Resources

Read the latest employee shout-outs!

As part of Employee Appreciation Month, Human Resources is encouraging everyone to submit a shout-out for a faculty, staff, or student employee. This is a great way to recognize others. Simply write a sentence of appreciation for an individual or team and submit it to linda.feiden@drake.edu between now and March 27. They will be compiled and posted in the next edition of OnCampus.

Read some of the shout-outs submitted so far!

“A shout-out to Nic Jacobson and Laure Fredenburg for their ongoing support throughout the Changemaker Scholars application process.  They were both so responsive, willing to help us try new things, and all with a positive and friendly attitude!  It’s much appreciated.” – Amanda Martin

“A shout-out to All Staff Council (ASC):  Thank you for all you have done to both support and recognize staff, as well as create opportunities for social connection and community awareness.  I have had the privilege to work closely with this group on numerous projects.   Although each event requires extra work for ASC members, in addition to their regular workload, they do it with a smile and always exhibit a ‘Generosity of Spirit’.  Thank you!” – Linda Feiden

“A shout-out to Christine Urish, Hannah Clayborne, Terrance Pendleton, Venessa Macro, Michelle Laughlin, and Daniel Van Sant: I would like to take a moment to send a shout out to my fellow team members on the President’s Committee on Supporting Persons with Disabilities, who, in addition to their seemingly one million commitments/to-dos across their day-to-day jobs, have joined this effort to lay the framework for an inclusive campus. Each of the six of you have been a joy to get to know and learn from over the past six months–each and every one of you teaching me something to better myself for the future. With a special round of applause to our Chair, Venessa, who I must say has been one of the most effective committee chairs that I’ve worked with for her calm and mission driven leadership style.  Thank you all!” – Matthew Williams

“A shout-out to Greg Lin for the superb communication and enthusiasm he has for recruiting volunteers.  Thanks Greg! – Matthew Williams

“A shout-out to Amy Guiter and Allison Bugg for your awesomeness in supporting the campus visit team in Cole Hall day in and day out, navigating quick pivots to be a superb first impression prospective students get. Your work truly moves this campus forward. Thank you!”– Matthew Williams

“A shout-out to Ed Walkwitz: Ed has been the duty engineer on call for a few calls I’ve placed and is always so helpful, kind, and patient in every interaction, all while providing prompt resolution to the concern. Thanks Ed!” – Matthew Williams

“A shout-out to Professor Talbert: She is such a wonderful professor, and her classes are so engaging. She is also a supportive and loving person; proud to call her my professor!” – Chloe Lepak

“A shout-out to Professor Dolinsek: He constantly works to make his students feel included and valued.  He is awesome!” – Chloe Lepak

“A shout-out to Austin Higgins, Mail Office Manager-Campus Mail Operations for his kindness while assisting our needs here at The Ray Center.  Austin always presents the Drake Core Values, and he demonstrates the Six Pillars–Trustworthiness, Respect, Responsibility, Fairness, Caring, and Citizenship, in his daily work.  We much appreciate all Austin does for us. – Deb Taylor

 “A shout-out to June Mitchell, Leadership and Counseling Support Specialist for her Generosity of Spirit and willingness to be All in This Together attitude.  On multiple occasions, June has gone above and beyond to assist with anything we seek out to accomplish.  June is always there for us at The Ray Center, and we are happy she is just two floors up from us.” – Deb Taylor

“A shout-out to Cody Dolinsek: Thank you for being one of the most influential professors I have had in college. Your kindness, intelligence, curiosity for the world around you, and comedic impressions have helped me navigate my time at Drake. I will truly miss being your student!” – Rachel Jalloway

“A shout-out to Dining Services: Thank you for cooking our food each and every day! Not only that, thank you for making sure that students are able to eat using clean dishes all around the clock. I appreciate seeing you all around the dining hall–I really like having little conversations when I can!” – Rachel Jalloway

“A shout-out to Cleaning/Facilities: Thank you for keeping Drake a clean campus! I see all the hard work you do, from cleaning each residence hall and campus building every day to fixing the broken things on campus. We really cannot survive without you all–please know that we see you all and appreciate you all!” – Rachel Jalloway

“A shout-out to Shelley Adams:  Shelley is such a wonderful addition to the CPHS Staff team. She is a shining example of hard work and dedication to excellence, and her talents were invaluable during the HOSA conference that just took place in March at Drake. She took the time necessary to make sure that this experience was top notch for the students who attended, and I know that she played a massive part in the conference’s success. She makes our office a better, brighter, and more welcoming place for all, and I couldn’t do what I do at Drake without her assistance. Thank you, Shelley!” – Shelby Nelson

“A shout-out to Diana Altamirano:  My nickname for Diana is “Dependable Diana.” I can always depend on her to take care of things and she always does so with the best attitude! Not only this, but she always goes above and beyond in whatever she does. Her positive energy and commitment to the College’s success in all aspects is truly so appreciated. She is a great collaborator, and I am so thankful to have her on our team. Thanks Diana!” – Shelby Nelson

“A shout-out to Gillian Mohn:  Thanks so much to Gillian, who just recently started assisting CPHS with some communications tasks. She has been great with tackling these new challenges and we greatly appreciate her can-do attitude and her assistance with all things communications!” – Shelby Nelson

“A shout-out to Rachel Penningroth:  She’s always willing to lend a helping hand.” – Melinda Headlee

“A shout-out to Suzanne Wisslead:  Thank you for being so available to help me with Slate projects. Your knowledge, attention to detail, and timeliness are appreciated!” – Lisa Kinkade

“A shout-out to Jeannie Nielsen, CPHS Experiential Office: Thank you for all you do for our students, faculty, and staff. You create a welcoming environment to ask questions and always greet us with a smile when we enter your office. I’m grateful for your hard work and dedication to the CPHS Experiential Office.” – Anisa Hansen

“A shout-out to Marina Verlengia, Director of New Student and Parent Programs:  Your dedication to our first-year students is exceptional. You are a creative leader during this opportunity for change. Your hard work does not go unnoticed!” – Anisa Hansen

“A shout-out to Kristi Longtin: Kristi is always willing to help and is a whiz with Qualtrics, Panopto and all Microsoft products, too!  This semester she’s doing even more covering for a vacant admin position supporting nearly all the faculty at the law school, including the adjuncts.  She’s cool under pressure and has a great sense of humor through it all!  Thank you, Kristi!” – Sara Hughes

“A shout-out to Dawn Brown: Dawn is new to our team at the law school, but you’d never know it!  She has jumped in and is doing a great job juggling the four areas that she supports!  She is quick to learn and has made a difference in all she’s taken on since starting in December 2023.  She is also helping pick up some duties for the admin support position that’s open too.  She has been a great addition!  Thank you, Dawn!” – Sara Hughes

“A shout-out to Kris Magill: In addition to her own duties, I know I can always count on Kris to help me out when needed.  She handles all things related to Commencement for the law school including regalia, program, music, composite picture.  She also coordinates faculty meetings, faculty presentations, class ranks, degree certifications and more.  Her positive attitude and smile shine through in all she does and makes every day a good one.  She has a sharp eye for proofreading and has saved me on multiple occasions by reading through an email or letter for me.  All these things and more help me realize how fortunate I am to work with her.  Thank you, Kris!” – Sara Hughes

“A shout-out to Terri Howard: There is one person at Drake Law that is always there to help alumni, faculty, staff, and students.  She does it all and does it all well!  She manages our marketing including our current rebranding project, resource for our Recent Alumni Engagement Board, coordinates our many events (including Cady Day & Supreme Court Celebration) and works with our alumni to set up receptions around the country or their reunions!  Recently she helped launch a new alumni management database while also helping to organize a new alumni group that will be kicked off in April.  Both projects were done while she continued to do her “normal” duties.  She has a great way of making each person feel like the most important person in the world when she’s working with them.  Thank you, Terri!” – Sara Hughes

“A shout-out to Julie Olinger:  Julie’s attitude is infectious! It is rare to see Julie without a smile and a friendly greeting. She is always willing to help, whether it is brainstorming new ways to engage students, hunting down tricky information, or helping move office furniture. Her kindness is one of her strongest qualities!” – Jenny Jones

“A shout-out to Ron Ackerman:  Ron does an amazing job of taking care of the MBA students. He advocates for the students, keeping their best interests at the center of his recommendations. He is a huge asset to our office – he is often able to find solutions that not only help serve our office but also our students. His years of knowledge in the MBA field are invaluable to our program.” – Jenny Jones

“A shout-out to Whitney Harris:  Here’s to our fearless Advising Council leader, who inspires us to reach new heights every day, guiding us through challenges with courage, humor, and grace. It’s such a pleasure working with and learning from you!” – Sydni Jennings

“A shout-out to Nicholas Kavanaugh: Your reliability and dedication makes every project smoother and every goal more achievable. The Cline Hall office is a better and brighter environment because of you!” – Sydni Jennings

“A shout-out to Allyssa Ruths: We couldn’t do what we do without your management of all the details! You are an invaluable asset to CPHS Student Affairs, and your gif humor is just an added bonus. Thanks for all you do!” – Sydni Jennings

“A shout-out to Jen Hinton: Jen exemplifies willingness to help prospective students, Drake colleagues, and community college partners.  She is eager to help, creates new ideas for implementation and is a positive Drake Bulldog!  She is a joy to work with in the Transfer Admission space – keep up the awesome work Jen!” – Rachelle Setsodi

“A shout-out to Valori Bross and Kristy Hilchen, Office of Admission, for reading, evaluating, and processing over 11,800 undergraduate applications since March 1, 2023 – which include Bright College applicants, Transfer applicants, Direct from High School applicants and applicants from all over the globe.” – Amy Nichols