Category Archives: HR Information Archive

Faculty and staff flu shot clinics

Human Resources has purchased 300 doses of flu vaccine to be provided at no cost to faculty and staff and administered by Drake CPHS student pharmacists and pharmacist faculty members.

Flu shot clinics will be held during morning hours on Oct. 5, 7, 9, and 12. Those who wish to participate must register for an appointment online.

New this year, the employee flu clinic will be held in a “drive-up” format in Lot 2 across from Shivers Basketball Practice Facility. Those participating will drive their car to the lot during their appointment time, receive a vaccination, and then wait in their car in the parking lot for the 15-minute, post-vaccination safety waiting period.

If you have any questions regarding the flu shots, please contact Nora Stelter, associate professor of pharmacy practice, at nora.stelter@drake.edu.

— Linda Feiden, Human Resources

Employee and Family Resources fall webinars

Employee & Family Resources is continuing its series of COVID-19 related webinars through the fall and early winter months. The September and October webinars are listed below. You may also register by visiting efr.org/covid-19-webinars/.

Rural Communities & Farm Families-Mental Health First Aid as a Health Literacy Tool
Wednesday, Sept. 16, at 2 p.m. 
Explore the emotional and physical cost of stress and the importance of resiliency as it relates to farmers and agriculture-related business sectors in rural Midwest.  Register.

COVID Recovery: Emotional Support For Those Impacted By COVID-19
Wednesday, Sept. 30, at 2 p.m. 
The current pandemic and derecho are disasters that have disrupted day-to-day activities and increased anxiety and depression for many.  The impact of compounding stress affects every aspect of a person’s life.  Learn what you can do to support yourself during these times.  Register.

Warming to a Winter Attitude of Health & Gratitude
Wednesday, Oct. 14, at 2 p.m. 
Instead of thinking about the dark days winter brings, consider adopting a fresh perspective on the new season that is around the corner. Calm the shaking snow globe in your head with this webinar which is all about an attitude of health and gratitude. Register.

Staying Connected in a Social Distanced World
Wednesday, Oct. 28, at 10 a.m. 
It takes intention and hard work to stay engaged while navigating the challenges of social distancing, but it can be done. This webinar addresses: how and why it is important to show compassion for others given the struggles that they may be facing and what you can do to stay safely engaged with others at work and home given the COVID-induced restrictions. Register.

To view past webinars, visit: efr.org/resources/webinars/.

EFR offers a variety of Employee Assistance Program (EAP) resources to help you now or anytime. Reach EAP by phone (800-327-4692) or visit their website at efr.org/login/. All EAP benefits are confidential and available 24/7/365.

— Linda Feiden, Human Resources

Happiness challenge: Try one mood-boosting tip each week

This year has created one storm (literally and figuratively) after another.  Every time you think you have your head above water, here comes another big wave. The good news is that you can still find happiness.  Although you cannot control your circumstances, you can take small steps to brighten your outlook. Here are some mood-boosting tips from Mindful by Sodexo that may help. Try one a week and let’s see what happens.

Week One: Start with a smile. Try greeting others with a smile to start your day until you are sharing smiles all day. Start with your family and friends at breakfast. Smile with your co-workers during virtual meetings.  Although it is hard to show your smile behind a face mask, when you smile, your whole face lights up, and that everyone can see.

Week Two: Take it outside. Regardless of your schedule, spend some time each day outside. Being outdoors improves your mood and concentration, and increases Vitamin D levels. Take a break from work and go for a walk, take your lunch outside to eat, or have a virtual visit on your deck.

Week Three: Set a goal. Whether large or small, striving for (and completing) something can make you happier.  Find a task you have procrastinated, like decluttering a room or drawer in your home, and complete it this week.

Week Four: Embrace self-care. This week is all about taking care of yourself and being in the moment. At the start of the week, take 10 minutes for yourself doing something that makes you feel present and at peace. It could be focusing on your breath, meditating, or making a cup of tea. As the week goes on, connect with a friend and share your thoughts. At the end of the week, curl up with a great book or a refreshing drink, and have a quiet moment, leaving your frustration and stress behind.

None of these items alone is guaranteed to change the world, but if we each do our best to find happiness for ourselves and for others, we might just surprise ourselves.

— Linda Feiden, Human Resources

Wellness premium incentive program reminder

This is a reminder that due to COVID-19, Drake University has made the decision to waive the physician exam requirement to qualify for the wellness premium discount in 2021. All participants enrolled in Drake’s medical plan will receive the wellness health insurance premium discount in 2021.

We will return to the physician only option in 2021 to receive the health insurance premium discount in 2022. Employees on Drake’s health plan will need to complete a physical with a PCP between Dec. 1, 2020, and Nov. 30, 2021, and submit a Physician Exam Completion Form by Dec. 2, 2021, to receive the wellness health insurance premium discount in 2022.

Until then, we encourage all employees to participate in the wellness programs offered at Drake University and to utilize the resources available to enhance your health and wellbeing.

— Linda Feiden, Human Resources

Employee and Family Resources August webinar

Join Employee & Family Resources on Aug. 26 at 11 a.m. for the 30-minute webinar: “Stop Beating Yourself Up: Using Mindfulness and Self-Compassion During Difficult Times.”

Register here, and/or listen to past, recorded webinars in the weekly series designed to educate, enlighten, and inspire healthier behaviors and attitudes.

If life is weighing you down, Employee & Family Resources offers a variety of Employee Assistance Program (EAP) resources to help you now or anytime.  Reach EAP by phone (800-327-4692) or visit their website.  All EAP benefits are confidential and available 24/7.

— Linda Feiden, Human Resources

Join a free online tobacco cessation program

The American Lung Association (ALA) is offering a free one-year membership to Freedom from Smoking Plus (FFS Plus). This interactive online program works on desktops, laptops, tablets, and smartphones and includes telephone, chat, and email support.

Freedom from Smoking Plus assesses your readiness to quit and guides you through a three-part process from getting ready to quit, to quit day, and finally, staying smoke free. There are online tips and tools to keep you on track as well as access to ALA tobacco cessation counselors. You may also visit the Freedom from Smoking online community to interact with others who are working to break their tobacco addiction.

To join this program, click on the link: bit.ly/ALAFFSPLUS. Users can set up a profile to begin the self-paced, nine-module course.  FFS Plus includes 12 months of continuous support.

FFS Plus normally costs $99.95 but the ALA is offering it at no cost for a limited time. So, if you are a tobacco user who is contemplating quitting, now is the time to join.

Should you have any questions, please contact the American Lung Association’s National Tobacco Team at freedomfromsmoking@lung.org.

— Linda Feiden, Human Resources

Take advantage of Drake’s Employee Assistance Program

You may have heard the phrase: “We are done with the Coronavirus but it isn’t done with us.” The ongoing pandemic has disrupted our work and home lives and it is difficult to know when it will get better.

If you are taking steps to manage your worry and anxiety but it doesn’t seem to be helping, Employee & Family Resources (EFR) offers an Employee Assistance Program (EAP) for all full-time Drake employees and their family members. It includes counseling with a licensed mental health therapist as well as financial and legal consulting, eldercare and childcare resources. You can reach EAP by phone (800-327-4692) or visit their website at https://www.efr.org/login/. All EAP benefits are confidential and available 24/7/365.

Besides the Employee Assistance Program, EFR offers additional resources to help us navigate these stressful times.

Webinars. If you did not get a chance to view the EFR weekly webinar series this summer, they are still available for viewing online when your schedule allows.  They cover a variety of topics pertinent to our times.

Podcasts. EFR created a series of podcasts called Emotion Well Podcast.  The podcasts are available on their website, as well as Apple Podcasts, Spotify, and Google Podcasts.

COVID-19 Resources. EFR’s website has links to COVID-19 resources, including online groups, work from home tips, exercising from home, and mental health tips.

— Linda Feiden, Human Resources

Employee and Family Resources July webinars

To help us navigate these stressful times, Employee & Family Resources is offering a weekly webinar series. Join EFR for the following webinars:

July 22 at 2 p.m. — Connecting the Dots: The Mind-Body Experience
July 29 at 10 a.m. — Stress and Burnout    

Register here.  All webinars are live, but will be recorded and available for later viewing if these dates and times do not work with your schedule. 

If life is weighing you down, EFR offers a variety of Employee Assistance Plan (EAP) resources to help you now, or anytime.  You can reach EAP by phone (800-327-4692) or visit their website at https://www.efr.org/login/.  All EAP benefits are confidential and available 24/7/365.   

— Linda Feiden, Human Resources

New flexible spending account plan change

Due to COVID-19, the IRS has permitted employers to provide employees an opportunity to change flexible spending account (FSA) elections made for the current plan year.

Drake University has chosen to amend its FSA plans to allow full-time employees to make prospective mid-year Health Care and/or Dependent Care election changes, effective immediately.  All election changes must be made during the 2020 calendar year.

Adoption of the Temporary FSA Plan Amendment permits you to:

  • Elect to participate in Drake’s Health Care and/or Dependent Care FSA plans—even if you have previously waived the benefit.
  • Terminate your current participation in Drake’s Health Care and/or Dependent Care FSA plans.
  • Increase or decrease your current Health Care and/or Dependent Care elections.

It is important to note elections can only be changed going forward.  Election changes cannot be made retroactively.  In other words, you cannot get a refund for benefits you have already received or amounts you have already contributed.

To make changes to your current FSA participation, please complete and return the Mid-year FSA Change Form to drakehr@drake.edu

The Temporary FSA Plan Amendment and  Mid-year FSA Change Form are posted in the Human Resources app on myDrake.  Should you have questions regarding your benefits, please contact Marlene Heuertz at 515-271-1901 or marlene.heuertz@drake.edu.

— Marlene Heuertz, Human Resources

Wellness Premium Incentive: Physician exam requirement waived

Last year, Drake University took a closer look at the faculty and staff wellness program, including biometric screenings, to determine best practices as it relates to the well-being of our employees. In January of this year, a decision was made to offer a physician only option in 2020.  Employees on Drake’s health plan who wished to receive the wellness health insurance premium discount during the 2021 calendar year would need to complete a physical with a primary care physician (PCP) between December 1, 2019, and November 30, 2020.

At that time, no one could have imagined that we would be facing a global pandemic. COVID-19 has made it difficult for employees to make appointments to receive their annual physicals, and has created a sense of anxiety for some about going to their doctor’s office for a well check.

Due to these extraordinary conditions, Drake University has made the decision to waive the physician exam requirement to qualify for the wellness premium discount in 2021.  All participants enrolled in Drake’s medical plan will receive the wellness health insurance premium discount in 2021.

We will return to the physician only option in 2021 to receive the health insurance premium discount in 2022. Employees on Drake’s health plan will need to complete a physical with a PCP between December 1, 2020 ,and November 30, 2021, and submit a Physician Exam Completion Form to receive the wellness health insurance premium discount in 2022.

Until then, we encourage all employees to participate in the wellness programs offered at Drake University and to utilize the resources available to enhance your health and wellbeing.

— Linda Feiden, Human Resources