Another academic year is upon us! With it will come a rush of student employee hires. To help onboard new student employees, here are some reminders:
Student Employment Registration Form: To be eligible for student employment positions this fall, students must be registered for employment. We encourage supervisors of student employees to complete the Student Employment Registration Form at the time of hire. This form is used to create the online student timesheets—not completed registration form, no paycheck.
I-9s & W-4s: Students who have never worked on campus before may complete the employment paperwork (consisting of the I-9 and W4s) either at the Student Services Center (located in Olmsted, open Monday through Friday 8 a.m. to 4:30 p.m.) or by appointment with Human Resources by emailing student.employment@drake.edu. Students must show appropriate identification from the List of Acceptable Documents to complete the I-9. To comply with federal law, I-9s must be completed within 3 business days of the date of hire of their employee. If this is not done, we will be in violation of federal law. Additionally, the student will be prohibited from working until the I-9 is completed.
Consider this a learning opportunity! Drake students who work on campus should understand the I-9 and W-4 processes by the time they graduate—we owe them that! Assuring they understand the necessity and importance of these steps should be viewed as part of the mentoring process. We encourage you to take time to coach them on these matters and assure that these documents are completed right away.
Expectations: Those supervising student employees are also encouraged to assure that basic on-boarding steps are taken with the students. Have you discussed expectations for interacting with others? Recording hours? Consider using Drake’s Core Values to frame your onboarding conversation with them.
— Anthony Leto, Human Resources