Category Archives: For Staff Archive

Call for applications for DU Spain Faculty-in-Residence (spring 2021, 2022, 2023)

Drake University launched its first Drake semester study abroad program, DU Spain, in Alicante, Spain, spring 2020.  As a part of the Drake semester experience, a Drake faculty member will teach and serve in various other capacities to support the program abroad as Faculty-in-Residence.

The DU Spain Faculty-in-Residence application is live through Qualtrics for Spring 2021, Spring 2022, and Spring 2023. Apply and learn more about this opportunity, eligibility, compensation, and responsibilities.

Submissions are due Wednesday, March 25, 2020.  If you have questions, please reach out to Maria Rohach, assistant director of administered programs abroad, at maria.rohach@drake.edu.

— Maria Rohach, Drake International

Learn about Microsoft Teams 

ITS is working with departments across campus to migrate all shared files into a new software called Microsoft Teams. Microsoft Teams is a product that combines tools and resources such as group chat, calendars, and file sharing into one location using the Office 365 platform. Teams offers a better way to access shared files and work collaboratively. If your area doesn’t have shared files, but you think this could be a useful addition, you can submit a Collaboration Site (Microsoft Team) Request.

As part of the project, we’re offering open sessions for faculty and staff who either want to learn more about Teams, or who have been using Teams and have questions. No need to RSVP, but if you have questions, please contact Carla.herling@drake.edu or Jeffrey.regan@drake.edu.

Session dates and times listed below:

Getting Started with Using Microsoft Teams
Cowles Library, 201
Tuesday, Feb. 25, 2-3 p.m. OR
Wednesday, Feb. 26, 10:30-11:30 a.m.

Heard about Microsoft Teams and curious what it’s all about? Or has your area started using Teams and you’re feeling lost? Come to an introductory session to learn more about Microsoft Teams, what it can do for you and your department, and how ITS is rolling it out across campus.

Learn More about Microsoft Teams
Cowles Library, 201
Tuesday, March 3, 9-10 a.m. OR
Friday, March 6, 10–11 a.m.

Using Microsoft Teams and have questions? Want to learn how to use it more effectively? Come to this session to ask questions and learn tips and tricks to help you on the path to becoming a Microsoft Teams expert.

— Carla Herling, ITS

Town hall to precede faculty/staff social

Plan to attend a town hall prior to the Provost’s Drake Social on Tuesday, March 10, at 3:30 p.m. in the Cowles Library Reading Room. The Town Hall will be hosted by President Martin and will focus on the core value of Commitment to Mission.

The Provost’s Drake Social will begin immediately after the town hall and will recognize colleagues who model the Commitment To Mission value. Three individuals will be chosen at random to receive prizes. You must be present to win. If you would like to nominate a colleague, please use this Qualtrics form.

All Staff Council will host a Trivia Night beginning at 4:45 p.m. You can come with a team, or create a team on the spot.

The Provost’s Drake Socials are family friendly events.

— Drinda Williams, Office of the Provost

Summer textbook adoptions due March 15

Faculty, the deadline for submitting Summer 2020 course material adoptions is March 15. The University Book Store has a simple tool for you to use this adoption season called Follett Discover.

Adopting on time contributes to course materials affordability. By submitting adoptions prior to the due date or by the due date, your campus store has time to source used and rental inventory, which translates to savings for your students. If you consistently use the same book from term to term, partner with the campus store to let them know because this will translate into even larger savings for your students.

Follett Discover allows you to easily discover, research, and adopt course materials all in one place. In addition to adopting traditional print materials, Follett Discover makes it easy to search and adopt non-traditional materials such as YouTube videos, open education resources, and MOOC content.

How to access Blackboard and Follett Discover

  1. Log into myDrake.
  2. Click on the Blackboard Icon under Commonly Used Apps.
  3. Log into Blackboard using your Drake ID and myDrake password.
  4. Find the Tools channel, scroll down and click the Follett Discover link OR find the Follett Discover channel and click the Launch Discover link.

If you have any questions about the tool or how it works, please contact Donna Hallstrom at donna.hallstrom@drake.edu.

— Donna Hallstrom, University Bookstore

Recognize Colleagues for Commitment to Mission at March Social, Trivia Night to follow

Drake faculty and staff who exemplify the Core Value of Commitment to Mission will be recognized at the next Provost’s Drake Social on Tuesday, March 10, from 4–6 p.m. at Cowles Library Reading Room. The social will be preceded by a town hall with President Martin at 3:30 p.m. Trivia Night, hosted by All Staff Council, will begin at 4:45 p.m.

To nominate a colleague who demonstrates Commitment to Mission, please use the Qualtrics form at http://drake.qualtrics.com/jfe/form/SV_eyQjH9nLSaWziy9. You can nominate up to five colleagues on each form. Feel free to fill out multiple forms. All those nominated will be recognized on a rolling display.

How do we define Commitment to Mission at Drake? We look for colleagues who are united in service to our students and communities, and who are optimistic about our future, and act with integrity and purpose as we deliver on our mission. When you nominate colleagues, be prepared to describe how each colleague meets these descriptions. From among those nominated, several will be chosen at random for prizes.

Trivia Night
All Staff Council will host a Trivia Night beginning at 4:45 pm. Trivia teams will register on site at the social. Trivia teams are limited to five people. There will be raffle prizes awarded between rounds with a grand prize to the winning team. If you feel so inclined, please bring non-perishable foods and items for Drake’s Little Pantry Initiative. For any questions regarding Trivia Night, please contact ascspecialevents@drake.edu.

Refreshments at the social will include wine, beer, soft drinks, and light snacks. This is a family friendly event.

— Drinda Williams, Office of the Provost

Reminder: April 30 deadline for ordering computers

In order to prepare for the computer ordering deadline on April 30, you should begin to review your computer needs now.

Our vendors have a higher volume of orders in the summer, which often results in back orders and delays. Adhering to the April 30 deadline will ensure that products and invoices arrive prior to the end of the fiscal year.

The ITS purchasing team handles a large volume of year-end license renewals along with computers, classroom, and network hardware orders and needs extra time to process invoices during the last two months of the fiscal year.

  • For computer lifecycle replacements using FY20 funds, submit orders between now and April 30.
  • Budget managers can contact Greg Christie (ext. 3705) for a departmental computer asset list to confirm which computers have reached the maximum lifecycle.
  • For any new hire computers using FY20 funds, submit orders between now and April 30.

We cannot guarantee that a computer ordered in May or June will be shipped in a timely manner. Orders can be submitted during these months, but the expense is not guaranteed to be posted in FY20.

Equipment received on campus in June will expense in FY20, anything received in July, will be expensed in FY21.

Exceptions:

  • For Fall 2020 faculty new hire computers and faculty lifecycle replacement computers—ITS works closely with the Provost’s office and academic budget managers to coordinate a specific timeline for these orders.

For additional information on the computer purchasing process, please see the IT service portal knowledge base article, Computer Purchasing Guidelines and Standard Computer Models (FAQ).

—Alicia Mann, ITS

All In This Together prize winners

Over 100 individuals were recognized by colleagues for their spirit of “All In This Together” at the Provost’s Drake Social on Feb. 4. Prize winners were chosen at random and are:

  • Mary Beth Olander, a gift card to St. Kilda
  • Brady Randall, an apple pie baked by the Provost
  • Yolanda Griffiths, office treats

Thanks to everyone who took the time to recognize a colleague for exemplifying this Drake core value. Those recognized embrace robust communication and transparency, and thrive through collaboration and teamwork.

— Drinda Williams, Office of the Provost

Social media privacy 

No one would walk into a crowded room and begin broadcasting to total strangers all the details of their personal life—from health issues to their friends’ and family’s names, ages, jobs, schools, etc. But too often, people don’t think twice about posting such private information on social media. The ramifications of oversharing have an impact on your personal and professional life, and those of your friends and family. 

Social media can be a great place to connect, share, and learn, but once information is posted online, you’ve lost control of it. Ensuring your privacy settings are strong isn’t enough to protect yourself, you also need to understand what data is being collected and how it’s being used. 

Privacy Settings: Regularly review the privacy settings on your social media accounts, especially when the site’s terms of service or privacy policy changes. Remember that these controls can prevent other site users from accessing your posts and information, but your information is still being collected, mined, stored, and sold by the social media platforms themselves. 

Privacy Tree: Privacy settings won’t prevent someone that you’re connected with from viewing and downloading your posts and/or sharing them with others. 

Artificial Intelligence: AI, social media, and marketing are a perfect combination. Marketers now use information gathered from your online habits to feed you ads focused on your last search or purchase and continue to learn even more about you. 

Digital Death: When a person dies, their online presence becomes even more vulnerable to abuse if their accounts aren’t actively maintained or deleted by their survivors. Most of the major platforms have established procedures to help decommission accounts of the deceased, but they aren’t always used. 

Unintentional Disclosure: The information you post about yourself has the potential to reveal much of your personal history, including the answers to your online secret security questions. 

The more information you share, and the more others share about you, the more information can be collected and used by corporations, governments, and others. One of the best ways to protect yourself online is to limit what you share and what you allow others to share about you. 

The information you share online is commonly used in highly targeted phishing attacks. ITS continues to simulate these attacks and will assign training to individuals who are routinely susceptible to these simulations. If you’re concerned that you’ve been the target of phishing, see Reporting a Phishing Message (How-to). 

Peter Lundstedt, ITS 

Call for True Blue nominations

A staff member or department that is True Blue epitomizes the values of excellence, integrity, leadership, teamwork, and commitment to the Drake community. If this sounds like someone you know, nominate them for a True Blue award.

Individuals and teams who receive a True Blue award are in the running to win top honors for staff accomplishment—the Sapphire Award—at a recognition event in May.

Submit a nomination form

— Amelia Klatt, On behalf of All Staff Council

 

All Staff Council Book Club

Did you know that Drake has a book club?  This group is organized by Cowles Library and the All Staff Council—any member of the Drake community is welcome to participate. This spring, we will be reading “There There” by Tommy Orange. Books are available for checkout at Cowles Library on a first come, first serve basis.  

If you choose to read the book, we have a book discussion planned for Thursday, March 26, at 4:45 p.m. We will meet at Fong’s on Forest Avenue and would love to see you there!  

Feel free to contact Dan Chibnall or Sara Heijerman if you have any questions about the book club, or if you would like to be added to the mailing list. There is also a Facebook page with event/discussion information (search for Drake University Book Club).

— Amelia Klatt, on behalf of All Staff Council