Category Archives: For Staff Archive

Celebrating True Blue staff

Please join us in congratulating our most recent recipients of the True Blue award. Here is a little information about our honorees with excerpts from their nominations.

Lance Berg, ITS  

“One of Lance’s standout qualities is his embodiment of Generosity of Spirit. He consistently goes above and beyond to find creative solutions to problems, demonstrating a spirit of collaboration and teamwork. His willingness to share his knowledge and expertise with others is a testament to his dedication to the success others and the university.

Lisa Cooper, Osher Lifelong Learning Institute

“Her dedication to collaboration and teamwork has been instrumental in creating a positive and productive environment within OLLI. She believes that we are stronger together and actively promotes this value in her work.”

Karly Good, ITS

“Every time she is helping me with a problem or is answering a how do I… question, she is unfailingly positive. And she is able to convey her support through mostly online communication!”

Shannon Odenbach, Registrar

“She was so helpful and positive when I was confused and laboriously inept at doing what I was supposed to do. I was dreading this process so much, but she made it so much easier and actually pleasant to do. Shannon is wonderful to work with.”

Pam Pepper, University Advancement

“She sets such a terrific example of generosity of spirit especially when you see her helping at almost every event UA plans for alumni programming as well as admissions help. Pam doesn’t set many limits for her time volunteering for Drake, and she is always in good spirits trying to lead by example.”

Allyssa Ruths, CPHS

“She is supportive to faculty/staff, takes initiative, is dedicated to doing work that often no one else would want to do, and is just all around amazing. She is a very effective communicator, makes sure all work is completed no matter how many times she has to reach out, she is caring and brings her best to work each and every day!”

Gina Ryan, Dean of Students

“Gina is a tremendous team player. When Gina gets involved, things get better. She considers details, looks for things she can do to make the lift easier for others, and is supportive. One small example of how Gina goes above and beyond is that she often offers to deliver supplies directly to folks on campus, and she’s always zippy-quick with her deliveries.”

Rachelle Setsodi, Admission

“Rachelle thinks both individually and collectively. Her friendly, can-do attitude with potential students is felt and appreciated. Students know that they can come to Rachelle with difficult transfer questions, and she will either get them the information they need or direct them to someone who can.”

Tyler Spoon, ITS

“Tyler has a pivotal partner with HR in creating the modernized, intuitive, easy-to-use and track electronic Employee Status Form (ESF) supported by ProcessMaker. This new digital process has been designed to simplify the ESF process and Tyler has been both a driver and a fantastic collaborator in the creation of this e-form.”

Lorissa Sowden, Dean of Students

These 2.5 years have had many challenges with staffing, getting through and out of Covid, budget changes, and more, and through all of it, Lorissa still believes in Drake and pushed us to do our best to continue to serve the students and make Drake a better place.”

Do you know of a staff member or department that has gone above and beyond to exemplify True Blue spirit? Nominate them today!

— Betsy Wilson, On behalf of All Staff Council

Call for All Staff Council nominations

All Staff Council (ASC) nominations are open for the 2024–2025 academic year. Do you know a staff member who would like to make an impact to strengthen the staff experience on campus? Are you interested in joining All Staff Council yourself? Submit a nomination here—self nominations are welcome!  https://drake.qualtrics.com/jfe/form/SV_6fyNzyhNsDe0ZIW  

Nominations are due Wednesday, Feb. 14, by midnight.

Learn more about ASC at https://drakeedu.sharepoint.com/sites/AllStaffCouncil.

— Heather Winslow, On behalf of All Staff Council

Two spots remain in Writing in your Academic Field for Spring 2024

Written communication is important in almost any academic field, but the genres and accepted conventions of writing vary from discipline to discipline. In this project, we will discuss ways to integrate writing instruction into courses for which written communication is not necessarily the primary learning outcome, as well as courses that require students to communicate in field-specific ways (for instance, lab reports or business memos).

Instructors who participate in this project will have a one-semester commitment that will include:

  • Working with the Director of Writing, Megan Brown, on the development of a writing assignment, writing activities, or a writing project for one of their spring classes.
  • Attending hour-long meetings of all participants in the program in February, March, and April (or early May) 2024.  These meetings may be structured as two sessions each month, with half of the group at each session, to facilitate more in-depth discussion.
  • Requiring all students enrolled in their class to attend tutoring sessions at the Writing Center at least twice during the semester.

After the initial meeting(s) with the Director of Writing to develop a writing assignment or writing project, participants will receive a stipend of $250. After completing the project and attending the final meeting, participants will receive an additional $250.

Participation is limited to 10 individuals.

If you are interested in participating, please contact Madison Bemus (madison.bemus@drake.edu) by Friday, December 15.

If you have questions, please contact Megan Brown (megan.brown@drake.edu).

— Megan Brown, Professor of English

New ESF e-form to replace old form in 2024

The last day to submit the old ESF form will be Wednesday, Dec. 20, 2023 (last business day of the year). Beginning with the new year, the old form will no longer be accepted.

You can access the new e-form by going to myDusis/Administrator Tools/ProcessMaker Workflow.  It can also be found on the HR SharePoint ESF Information webpage.  If you missed the training, check out our self-paced training on this page as well.

— Teresa Downs, Human Resources

Azure virtual desktop release

ITS has been preparing a successor to Citrix for remote access to desktops and applications called Azure Virtual Desktops (AVD). This solution provides a more modern client and desktop experience. The desktop is the latest version of Windows 11, and all applications are the most up-to-date versions.  

Several months have been spent setting up the environment and testing to ensure AVD will meet the needs of the University. This included day-to-day use of AVD by a pilot group of students, faculty, and staff. The feedback provided has been very positive and was extremely helpful for identifying, preventing, and fixing issues before rolling AVD out to the entire campus community.   

If you currently use Citrix to access applications or desktops, you should have access to the same resources in AVD. Please begin switching to AVD at your leisure. Below are instructions for installing the Remote Desktop client used to access AVD on Drake and personally owned computers. 

Installing Remote Desktop on a Drake-Owned Windows Computer (How-to) 

Installing Remote Desktop on a Personally-Owned Windows Computer (How-to) 

Installing Remote Desktop on a Drake-Owned Mac (How-to) 

Installing Remote Desktop on a Personally-Owned Mac (How-to) 

Additional instructions are available and linked below. These provide guidance on using the Remote Desktop client including client, including ways to adjust display settings.  

Using Azure Virtual Desktops (How-to) 

Citrix will remain available until the end of J-term. Please transition to AVD before the start of the spring semester on January 29, 2024.

If you have any issues using or would like assistance setting up AVD, please contact the Support Center online at service.drake.edu/its or by phone at 515-271-3001.  

— Chris Mielke, ITS

You’re invited to this year’s Holiday Cheer event Dec. 15

All Staff Council and Human Resources invite faculty and staff to attend this year’s Holiday Cheer gathering on Friday, Dec. 15, near the Pomerantz stage in the Olmsted Center. Faculty and staff are welcome to come and go as they please from 9 to 11 a.m.

Guests can enjoy some holiday treats and beverages, and Griff II will be in attendance ready for photos.

If you bring at least one non-perishable food or other goods for Drake’s Free Little Food Pantries, you will be entered into a drawing for a chance to win a prize.

This event is a chance to give back to others in the Drake community, while mingling with coworkers.  Please take a moment to stop by, grab some cheer, and drop off a donation.

—Linda Feiden, Human Resources

Avoid vampire load: Request a power strip

Did you know appliances, electronics, and chargers use electricity whenever they’re plugged in—it doesn’t matter whether the device is in use or not? This wasted power is called phantom load, or vampire load. On a single-user scale, this might not seem like a big deal, but when you consider every staff and faculty member on campus, the numbers add up.

For example, two computer monitors, one laptop, and one mobile charger can cost $5/year in vampire load. If you multiply that by the number of faculty and staff, that means around $4,915/year goes to waste on vampire load, not taking into account a multitude of other appliances.

Everyone on campus can play a role in reducing vampire load and costs by simply turning off appliances and unplugging what you can before you leave. This is especially important to do before you leave for a weekend or an extended break.

Power strips are a great solution to ease this process. Instead of unplugging everything, you can just turn off the power strip. Here are a few tips:

  1. Keep your power strip in a visible, easy to reach place. On top of a desk is a great option.
  2. Utilize Post-its or reminders to ensure you turn your power strip off.
  3. Contact hannah.remke@drake.edu if you need a power strip! The Office of Sustainability has been collecting gently used power strips to redistribute throughout campus. They can be delivered as supplies last!

Visit this Energy Calculator to see an annual usage and cost estimate of your vampire energy. These tips can also be translated to your home!

—Hannah Remke, Sustainability Coordinator

TODAY: Provost’s Social and Retirement Celebration

Please join us for the December Provost’s Social on Tuesday, Dec. 12, in the Cowles Library Reading Room, beginning at 4 p.m.

At this month’s Social, we will also be celebrating CPHS Dean Renae Chesnut for her well deserved retirement. Please stop by to congratulate Renae and enjoy a slice of cake!

Other refreshments will include snack mix, beer, wine, and soda. We hope to see you there!

— Madison Bemus, Office of the Provost

All Staff Council addresses questions submitted through feedback form

The ASC Special Interest Committee reviews staff suggestions and questions that are submitted through a feedback form. We recently met with Executive Director of Human Resources Maureen De Armond to discuss some of the following questions.  

Why are some open positions approved to be filled and others are not?  
Some open positions are approved to be filled due to outside funding, such as grant-funded positions. Other positions are approved due to the nature of the work performed being essential to the basic functioning of the University. These positions are excluded from the current hiring freeze. All requests for job postings are now being reviewed by HR and must be approved by the President.  

Fair Labor Standards Act – Salary Threshold  
At this time, there is no update on the proposed increase to salary thresholds. The comment period closed on November 7. The US Dept. of Labor chose not to extend the comment period. They now have 33,000 submissions to review. We have no insight at this time whether the proposed new salary threshold will be revised, due to the comments. It sounds like the absolute earliest that a new salary threshold could take effect (whatever it ends up being) would be June 2024. HR will continue to monitor the progress.   

Leave Policy Updates  
HR plans to review leave policies in the next couple months. If you have ideas or suggestions relating to the tuition waiver policy or the staff leave policies (primarily: sick, vacation, and bereavement), please let Maureen De Armond know your thoughts.   

Can all regular full-time employees be eligible to receive a day off with pay for their birthday? The day off would be issued as a floating holiday that must be taken within the same calendar month as the birthday.   
It is important to remember that not all people (or cultures) celebrate birthdays. Each year, employees are given two personal days. Having personal days allows individuals to decide what days are important for them (for some, it may be an anniversary or a child’s birthday, not their own).  

Can we bring back a monthly meeting-free day like what we had during the pandemic?  
This is a great idea. It is likely best decided at the department level.  Directors have the discretionary authority to make this decision for their unit—no department meetings, project meetings, 1:1’s on a certain day of the week or “First Fridays” regarding meeting-free days. Every unit has different operational needs—so this may not be feasible for some units and for others it may be very easy to implement. Maureen will share this idea with managers and encourage them to consider designating meeting free days. If you think this would work for your department, you are also encouraged to talk to your director and make it happen.   

— Erica McGowan, On Behalf of All Staff Council