Category Archives: For Faculty Archive

Register for the All Staff Council kickball tournament

All Staff Council is bringing back the highly anticipated staff and faculty kickball tournament on Tuesday, May 21, to celebrate the start of summer. Register your team or as a free agent today. Registration has been extended and must be submitted by Thursday, May 16.

Important Details

  • First round begins around 1:30 p.m. and final round begins around 3:30 p.m.
  • Single elimination
  • Teams of 10 to 12

Spectators welcome and encouraged. Yard games and refreshments will be provided—we look forward to seeing you there.

All Staff Council will also draw a winner for the parking pass at this event, names collected for events throughout the semester.

— Courtney Conrad, On behalf of All Staff Council

Register for the All Staff Council kickball tournament

All Staff Council is bringing back the highly anticipated staff and faculty kickball tournament on Tuesday, May 21, to celebrate the start of summer. Register your team or as a free agent today. Registration must be submitted by Monday, May 13.

Important Details

  • First round begins around 1:30 p.m. and final round begins around 3:30 p.m.
  • Single elimination
  • Teams of 10 to 12

Spectators welcome and encouraged. Yard games and refreshments will be provided – we look forward to seeing you there.

— Courtney Conrad, On behalf of All Staff Council

Drake Social on May 13 to recognize milestone service anniversary recipients and retirees

You are invited to join us at the next Provost’s Drake Social on Monday, May 13, in the Schickler Courtside Club, adjacent to the Knapp Center, beginning at 4 p.m. 

During this event, faculty and staff who celebrated (or will be celebrating) a milestone service anniversary or retirement between July 1, 2023, and June 30, 2024, will be recognized on a rolling display at the event.  There will be cupcakes, soft drinks, wine, beer, and light snacks.

Please take a moment to stop by, enjoy some treats, and congratulate your colleagues.

— Linda Feiden, Human Resources

Call for participants: FYS Writing Pedagogy Group, Fall 2024

This group will focus on writing instruction, activities, assignments, and assessments for First-Year Seminar. Instructors who participate in this project will have a one-semester commitment that will include:

  • Working with the Director of Writing, Megan Brown, on the development of a writing assignment, writing activities, or a writing project for their FYS.
  • Attending an individual meeting at the start of the semester (or during the summer if preferred) to work on writing assignment ideas.
  • Attending meetings of all participants in the program in August/September, at approximately midterm, and at end of Fall 2024 semester.  These meetings may be structured as two sessions each time, with half of the participants at each session, in order to facilitate more in-depth discussion.
  • Requiring all students enrolled in their FYS to attend tutoring sessions at the Writing Center at least twice during the semester.
  • Submitting samples of student writing and a brief critical reflection at the end of the semester.

At the end of the semester, participants will receive a stipend of $500.

Participation is limited to 10 individuals. Instructors who have not taught FYS in the past will be prioritized.

If you are interested in participating, please contact Madison Bemus (madison.bemus@drake.edu) by June 30. (Note: if you miss this deadline and you want to participate, please check anyway—summer is not necessarily the best time for getting people signed up.)

If you have questions, contact Megan Brown (megan.brown@drake.edu).

— Megan Brown, Professor of English

Celebrating SJMC Professor Jill Van Wyke’s retirement

On Saturday, April 27, SJMC faculty and alumni celebrated the retirement of Professor Jill Van Wyke at the alumni party in Meredith Hall. Many on-campus colleagues were not able to make it to party to sign her going-away gift, a beautiful print of Meredith Hall. The print will be displayed in the SJMC Dean’s Office, Meredith Hall, Room 118, for the next two weeks, for anyone who would like to stop by and sign the print with their well-wishes.

— Kate Busch, School of Journalism and Mass Communication

Windows 11 upgrade starting May 2

ITS will push the Windows 11 upgrade out to all Windows computers beginning the evening of Thursday, May 2. Here is some important advance information to ensure the process goes as smoothly as possible. 

First, back up any data saved on your computer’s hard drive (C:) or it may be lost. Complete your data backup before you initiate the upgrade process. ITS strongly recommends saving your files in your OneDrive; files saved there will be accessible anywhere you login to your Drake account. If you choose to use a personally-owned external hard drive, ITS will not be able to assist with retrieving your files in the event something goes wrong.  

When the update becomes available starting on Thursday, you will receive a Windows Update notification on your computer and will be able to choose when to begin. 

  • If you’re ready to begin immediately, select the “Restart now” option.
  • If you’re not ready, select either “Pick a time” (which allows you to delay initiating the upgrade up to 28 days maximum) or “Restart tonight” (to install overnight).

You must upgrade by May 30; after that point, it will be forced. On average, the upgrade should take around 30 minutes, during which your computer will be unavailable for any other tasks. Make sure you have reliable connections to power and the Internet for the duration of the process. 

Once the upgrade is complete, you’ll be able to log back in. The primary change you should notice is that the start menu and application icons on the taskbar will be centered at the bottom of your desktop. 

If you notice any issues or have questions, contact us by submitting a “Software Issue” ticket through our service portal (service.drake.edu/its) or by calling the Support Center at 515-271-3001. 

— Jerome Hilscher, ITS

Guidelines for year-end processing of financial transactions

With the University’s fiscal year-end (June 30, 2024) approaching, below are recommended guidelines for efficient and effective year-end processing of financial transactions. View full guidelines with year-end processing timeline here.

Accounting for departmental expenses:

In accordance with generally accepted accounting principles, Drake is required to report transactions in the proper fiscal period. For that reason, expenses are recorded in the period when goods are received and/or services are rendered. In short, items expensed to the FY24 budget will need to be received before the ‘end of the day’ on June 30, 2024. Factors such as budget allocation, invoice receipt, or payment issuance would not impact the application of expenses within a fiscal period.

Exceptions to this general rule apply when a benefit of service or receipt of an item extends into multiple fiscal years. In such cases, the following guidelines will be applied.

  • Expenses less than $5,000: will be charged against the fiscal year in which the majority of the expense will be incurred. (For example, if a subscription is purchased for $3,000 and covers the period of 7/1/23 through 12/31/24, the expense would be charged to FY24 because 12 months are in FY24 and only 6 months are in FY25).
  • Expenses greater than or equal to $5,000: will be split into the fiscal years according to the percentage of benefit received during each fiscal period. (For example, if a subscription is purchased for $10,000 and covers a period of 7/1/23 to 6/30/25, $5,000 would be charged to FY24 since 12 months are for FY24 and $5,000 charged to FY25 because the remaining 12 months is in the following fiscal year).

The University’s guidelines for year-end purchases are subject to external audit. As you make purchases during this period leading up to and overlapping our fiscal year-end, it is important to note when the goods or services were received so they are expensed according to reporting requirements. If the timing of receipt is not clearly noted on the invoice, it would be beneficial to help call the receipt date to the attention of accounting by clearly noting the appropriate fiscal year, based on the above guidelines, in the business description in Finance Self Service.

Please review the notice for processing year-end transactions through the Finance SelfService tool as well as a timeline for processing year-end transactions.

Please contact Jeni Baugher at x4509 or Jenifer.Baugher@drake.edu with any questions you might have.

Read this week’s employee shout-outs!

As part of Employee Appreciation Month, Human Resources has been sharing shout-outs submitted by faculty and staff.  Thanks to everyone who participated this month.  Even though Employee Appreciation Month has come to an end, we hope you continue to find ways to show your appreciation to staff, faculty, and student employees across campus.  Sharing positive energy is contagious.  When you look for the good in people, you strengthen relationships, improving both their lives and your own.

Read the final shout-outs submitted the past couple weeks!

“A shout-out to Katherine Coady for her amazing support for the recent 11th Annual Murphy Cup event.  Katherine provided fantastic support in the planning and implementation of this event.   Her dedication and expertise made the Murphy Cup a huge success.  Katherine truly went the extra mile in her involvement and support of the 2024 Murphy Cup.” – Mary Edrington

“A shout-out to Annette Watson for her continued involvement and support for the Annual Speed Networking event.  The 16th Annual Marketing Speed Networking event was a huge success thanks in large part to Annette Watson’s expertise.  She provides outstanding organizational and logistical support for the event and both the students and marketing professionals continually rave about Annette Watson.” – Mary Edrington

“A shout-out to Maureen De Armond, human resources executive director: Maureen’s genuine interest and involvement in individual employee career goals and her creative collaboration to empower and advance those goals is the embodiment of Drake’s core values of joyful accountability, generosity of spirit, all in this together, and commitment to mission.” – Thad Smull

“A shout-out to Karen Pomeroy, Debbie Coyle, and Cindy Liska for your hard work and dedication to serving Zimpleman undergrad students! We have been a mighty and agile team, and I appreciate your commitment to our students and each other!” – Lauren McCarthy

“A shout-out to Judy, Jessica, and Christine who make things happen for the OIRA team. Your commitment to Drake, thoughtful work, and growth mindset makes a difference. Thank you for the “can do” spirit, the creative thinking, and the laughter.” – Kevin Saunders

“A shout-out to Sara Hughes:  Sara is awesome!  She helps things keep running in the Law Deans Office.  She keeps track of so many meetings, events, deadlines.  She is so organized and always positive with a smile on her face.  She is one of the first to jump in and help out wherever needed.  Thank you Sara, for all you do!” – Susan Edwards

“A shout-out to Dawn Brown:  Dawn is a newer employee, but she has jumped right in and hit the ground running.  She has had to plan events; she is helping out during a staff vacancy.  She is always willing to learn and help out anyone.  She is a great addition to our team and we’re lucky to have her.  Thank you Dawn!” – Susan Edwards

“A shout-out to Kristi Longtin:  Kristi is such a valuable co-worker.  She is organized, with an attention to detail I admire.  She assists full time and part time faculty and is currently taking on additional duties, covering for a vacant staff position.  She is such a problem solver, always looking for the solution.  Kristi always helps me with any technical questions about Excel or Word.  She is our resident Help Desk.  Thank you Kristi!” – Susan Edwards

“A shout-out to Kris Magill:  Kris is a bright light in the Deans Office.  She always has a smile on her face and is welcoming to everyone.  She has great attention to detail, which is so important as she confirms students have met all their requirements to graduate; produces class rankings and plans Law Commencement.   Even with all those tasks (and more) she is always willing to help out whenever needed.  Thank you Kris for all you do!” – Susan Edwards

“A shout-out to Deb Wiley:  Deb answers a million questions I have.  She is knowledgeable and always willing to work through any scenarios that I have.  I appreciate that she has a great sense of humor, with all the multiple tasks she undertakes.  Thank you Deb for all you do!” – Susan Edwards

“A shout-out to Sheri Gavin, Ashley Rasmussen, Diana Newman & Valerie Thacker:  My fellow Budget Managers, thank you for the tireless work you do.  I appreciate our group chats and meetings to support each other, answer questions, share information & ideas and to problem solve.  Keep doing the great work!” – Susan Edwards

“A shout-out to Maureen DeArmond:  Thank you Maureen for all you do, especially with helping me with postings on Jobs@Drake.  You are quick to respond and get things going.  You’re always available to talk through many scenarios and offer guidance.  I appreciate you!” – Susan Edwards 

“A shout-out to Kathy Veach:  Kathy is always so helpful and answers all my questions.  I appreciate her knowledge with Restricted & Endowed funds, keeping track of it all and providing Budget Managers with the information we need.  Thank you Kathy!” – Susan Edwards

“A shout-out to Jeni Baugher & Shelly Biondi:  Jeni & Shelly are the dynamic duo.  They process all A/P, handle pcards and many other very important tasks.  They always answer my questions.  I appreciate their positive attitudes, and both have an awesome sense of humor.  Thank you for keeping things moving!” – Susan Edwards

“A shout-out to Jazlin Coley, Terrance Pendelton and team for planning and organizing Bulldogs Belong, a Drake DEI Week! There were great opportunities to bring the campus community together to celebrate and reflect.” – Amanda Martin

“A shout-out to Amy Guiter for her expertise, dedication, resilience, and hard work to ensure every student visiting the Drake campus has an exceptional experience!  As a mom of a college student, Amy completely understands the impact of the campus visit experience in the college search process and is passionate in her work to exceed expectations of visitors every day!” – Deneen Dygert

“A shout-out to Chrystal Stanley:  Chrystal has a legacy of providing excellent support, direction, guidance to students in their pursuit of a career path as well as coordinating employer partners with Drake students.  Drake boasts an impressive accomplishment rate for graduates as well as one of the most impressive response rates largely due to her dedication and leadership on the Drake campus.  Thank you, Chrystal for your years of exceptional service to Drake students and alumni!” – Deneen Dygert

“A shout-out to Michelle Laughlin:  Michelle’s passion for student’s is extraordinary.  She has dedicated her career to ensuring students have access to quality programs and services to assist them in the path to success and has provided leadership to ensure our campus community is united in our goal to serve all students in the pursuit of academic excellence. We are all so fortunate to have Michelle as a colleague and as the Director of Access and Success.” – Deneen Dygert

“A shout-out to Marietta Jackson:  Have you ever met someone with a brighter or more welcoming smile?  This shout out is to Marietta who welcomes students daily at The Hubb and provides that special dose of happiness and encouragement that students have come to expect and appreciate as they enter Hubbell Dining Hall.  Marietta is a gift to the Drake University community and has positively impacted all who dine in The Hub through her infectious joy-filled welcome!” – Deneen Dygert