Beginning July 1, 2022 (Start of FY23), Drake University will implement a revised meal reimbursement policy. Instead of the historical per diem payment, the University will be reimbursing based on actual expenses incurred.  The new language is as follows:

Revised Meals Reimbursement Language:

Drake University will pay the reasonable costs for meals (breakfast, lunch, and dinner) and other incidental expenses for Drake employees and students traveling on Drake business. Meal costs may include alcohol beverages for staff and faculty, if appropriate; however, excessive alcohol purchases are not permitted.  If the trip is being funded with grant dollars, no alcohol purchases will be reimbursed due to grant restrictions.  The cost of meals includes taxes and tips. Drake will pay market-appropriate gratuities and suggests 15-20% for meals.

This change was based on researching fifteen universities from the Drake benchmark institutions list and CUSP institutions regarding meal reimbursements.  While some schools are still reimbursing based on a per diem, most schools are reimbursing based on actual costs.  In addition, some of the schools reimbursing actual costs also incorporate a daily limit.

Given our core values, employees and students should continue to be good stewards of Drake funds while traveling.  Due to budget constraints, daily limits may be given by each department.  Please work with your budget manager or similar department representative to understand these limits if applicable.

— Erica McGowan, Finance and Administration