Some clutter is easy to overlook, especially the kind hiding on our devices or in desk drawers. Spring is a great time to clear out those forgotten spaces. To protect sensitive and personal information, start by reviewing your computer’s Downloads folder, which often becomes a catch-all for files you only need once. Delete old downloads, especially any containing private or confidential data, and move important files to intentional, secure folders with appropriate “share” settings. After deleting, remember to actually empty your computer’s recycle bin or trash to ensure those files are permanently removed. This not only makes your computer easier to navigate (and helps with performance) but also helps prevent accidental exposure of sensitive information. For more tips and guidance, check out our new Knowledge Base article: Spring Cleaning for Digital Security. 

Spring cleaning season is also a good time to shred outdated physical paperwork, especially anything containing personal or sensitive information. Always follow University security best practices by securely destroying documents that contain data such as student records, financial information, or passwords. If a document is already stored securely online (using encrypted platforms like OneDrive or Teams), consider whether you really need a hard copy, and make sure your digital files are protected with strong passwords and multi-factor authentication.

Finally, take a moment to reflect on what you actually use. Letting go of files, documents, and materials you haven’t touched in months can help reduce clutter (both digital and physical) and make your everyday work a little smoother. Regularly reviewing and removing unnecessary information from your devices and workspaces is an important part of maintaining security and safeguarding the sensitive data you have access to.

— Becky Klein, ITS