We are excited to announce the new intuitive, easy-to-use and track Employee Status Form (ESF) e-form supported by ProcessMaker. The anticipated ‘go-live’ date for this e-form is September 28. This new digital process is designed to simplify the ESF process by dictating the flow according to the type of change being requested. The e-form is automatically forwarded from the submitter to approver to HR for processing. Once an ESF is completed, a detailed, final PDF will be emailed to all parties.

If you work with ESFs, we invite you to review the new changes on the ESF website page located under the HR Manager’s Toolkit: Employee Status Form (ESF). This page will be updated soon include a link to the new e-form and training.  HR will be working directly with the Budget Office Managers and Head Start between now and the go-live date of Sept. 28.  Once initiated, individual Teams instruction can also be requested by emailing teresa.downs@drake.edu.

The new e-form will be more efficient and will make the process more transparent. However, we recognize there will be a learning curve with the new form. Drake HR is here to assist anyone with individualized training on the new process (it is pretty intuitive—we think you’ll love it!). Once the form is live, you are welcome to provide suggestions for additional improvement. Please provide us with feedback by emailing drakehr@drake.edu. Your ideas and suggestions are greatly appreciated.

ESFs in a Nutshell: ESFs are utilized by Budget Office Managers and other authorized employees to change an employee’s status.  There are four types of changes:  Additions, Changes, Leaves of Absence, and Removal.  The new ESF process will provide departments with a straight-forward form that only populates data points for the change being made.

— Teresa Downs, Human Resources