As many of you already know, the applicant tracking system we are currently using, HireTouch, supported by ImageTrend, is being sunset at the end of this year. We will be rolling out Jobs@Drake, supported by PageUp next month.

This week, we will be reaching out to managers and budget managers with additional information, and we will be looking to schedule a virtual session where we demonstrate Jobs@drake—highlighting similarities and differences to HireTouch.

The HR team is working on a detailed user guide and will also create some bite-sized video tutorials.

As we transition to the new system, it is likely that we will stop posting new jobs in HireTouch and hold them until the Jobs@Drake site is live. The timing is actually perfect. Recruitment from Thanksgiving until the first part of January dramatically slows down. For staff searches already posted, we will vet the existing pools and remove them from the web. If no hires are made, we’ll open them in the new system in late December or early January.

We will work with the academic units on faculty searches—as those will likely require a case-by-case assessment as to which we may want to move into the new system, and which are far enough along in the recruitment process that we may not need to do that (or we only move viable candidates if the application screening process is complete).

This will be a big change and we know there will be some hurdles as we all adjust. This was an unexpected project we had to pick up and run with, due to HireTouch being sunset at the end of the year. However, we are really excited about the look and feel of Jobs@Drake. Once we get the kinks worked out, we are confident this will be a notable improvement and despite the amount of work left to do, we are truly excited about this change.

More to come!

— Kris Brewster, ITS; Maureen De Armond, HR