In order to prepare for the computer ordering deadline on April 30, you should begin to review your computer needs now.

Our vendors have a higher volume of orders in the summer, which often results in back orders and delays. Adhering to the April 30 deadline will ensure that products and invoices arrive prior to the end of the fiscal year.

The ITS purchasing team handles a large volume of year-end license renewals along with computers, classroom, and network hardware orders and needs extra time to process invoices during the last two months of the fiscal year.

• For computer lifecycle replacements using FY20 funds, submit orders between now and April 30.
• Budget managers can contact Greg Christie (ext. 3705) for a departmental computer asset list to confirm which computers have reached the maximum lifecycle.
• For any new hire computers using FY20 funds, submit orders between now and April 30.

We cannot guarantee that a computer ordered in May or June will be shipped in a timely manner. Orders can be submitted during these months, but the expense is not guaranteed to be posted in FY20.

Equipment received on campus in June will expense in FY20, anything received in July, will be expensed in FY21.

Exceptions:

• For Fall 2020 faculty new hire computers and faculty lifecycle replacement computers—ITS works closely with the Provost’s office and academic budget managers to coordinate a specific timeline for these orders.

For additional information on the computer purchasing process, please see the IT service portal knowledge base article, Computer Purchasing Guidelines and Standard Computer Models (FAQ).

—Alicia Mann, ITS